Executive Assistant

Role Overview

A prominent hospitality company is looking for an Executive Assistant dedicated to supporting a C-Suite leader. Although the position is predominantly remote, candidates need to live within the tri-state region to participate in occasional onsite meetings and be available for some travel across the United States.

Key Responsibilities

• Optimize and document workflow processes, approval mechanisms, and organization of files to align with executive priorities.
• Monitor action items, provide timely follow-ups, manage updates, and compile comprehensive progress reports for senior management.
• Manage a demanding calendar, prepare briefing materials, and coordinate meetings involving multiple stakeholders.
• Oversee email communications by flagging urgent topics and ensuring steady progress across initiatives.
• Compose, edit, and layout correspondence; develop dashboards and summaries to provide live status updates.
• Arrange domestic and overseas travel plans, along with logistics for events and workplace visits.
• Handle confidential documents and sensitive data with high discretion and sound decision-making.

Candidate Requirements

• Minimum of five years' experience supporting top-level executives, ideally in dynamic environments with multiple stakeholders.
• Background in hospitality, luxury sectors, real estate, or family-run companies is advantageous.
• Demonstrated capability to create organizational systems from the ground up, coupled with excellent communication and organizational talents.
• Expert-level proficiency in Microsoft Office applications.
• Experience with Asana project management software is strongly preferred.
• Willingness to maintain a flexible working schedule when necessary, including outside usual office hours.
• Exemplary professionalism and emotional intelligence when managing confidential and sensitive information.

Compensation

The position offers a salary range between $90,000 and $120,000, based on qualifications and experience.