Events Production Specialist

Overview

Join AdventHealth and be part of a mission-driven community dedicated to holistic care, uplifting individuals in body, mind, and spirit. This role offers an opportunity to grow professionally and spiritually while contributing to a purpose-oriented team committed to healing.

Benefits

• Comprehensive medical, dental, and vision insurance from day one
• Life and disability insurance
• Paid time off starting immediately
• 403-B retirement savings plan
• Four weeks of fully paid parental leave
• Career growth and development support
• Resources for overall well-being and mental health
• Pet-related benefits

Work Schedule and Location

This full-time position is based onsite at 601 E Rollins St, Orlando, Florida, 32803. Shift schedules will vary and include day, evening, and weekend hours dependent on event requirements.

Key Responsibilities

• Participate in and lead event planning meetings with internal teams
• Conduct detailed pre-event logistics sessions to prepare the internal team
• Manage on-site logistics during events ensuring smooth setup and flow while addressing issues proactively
• Supervise staff and vendors at event locations, oversee event financials including invoice accuracy and approvals, and keep detailed event records and budget summaries
• Collaborate with event stakeholders to define goals, requirements, communication strategies, and budgeting
• Ensure real-time event operations run effectively, addressing facility adequacy, food availability, signage clarity, staff direction, and event implementation quality
• Identify and manage potential challenges affecting event outcomes
• Support colleagues flexibly and undertake additional duties as necessary

Knowledge, Skills, and Abilities

• Demonstrated experience in event planning or coordination
• Professional communication skills with diverse populations and leadership
• Exceptional time management and both verbal and written communication proficiency
• Sales aptitude to nurture productive business relationships
• Ability to juggle multiple projects independently and prioritize effectively
• Adaptability and openness to change
• Attention to detail and strong customer service orientation
• Proficiency in MS Office and Adobe design software
• Strategic partnership skills with leadership teams
• Financial planning, cost analysis, and quality control for event experiences
• Decisive critical thinking and sound judgment in executive decision-making
• Self-driven with capacity to implement strategies autonomously
• Some flexibility in schedule with occasional travel requirements
• Collaborative team player with excellent interpersonal skills and positive energy
• Familiarity with event tools and technologies and fundamental understanding of event operations
• Strong quantitative, analytical, and market research skills
• Conversational English proficiency required
• Preferred knowledge includes Adobe Creative Cloud

Education and Experience

• Bachelor's degree required
• Minimum one year of relevant experience in marketing, human resources, hospitality, communications, or a related area

Compensation and Legal

Salary range is approximately $45,197 to $84,071 annually. Some positions require Florida Level 2 background screening including fingerprinting as per state law.

Equal Opportunity

AdventHealth is an equal opportunity employer committed to compliance with all federal, state, and local anti-discrimination laws.

Physical Requirements

Physical work requirements detailed by the employer are available upon request.