Events Executive (Community Partnerships)

Role Overview

This position combines event coordination, programme support, and community partnership work in a mission-driven environment focused on inclusion for individuals with special needs.

Programme Planning and Delivery

• Coordinate session schedules with trainers and work closely with finance and client services to make sure all required procedures are properly followed.
• Support the planning and delivery of programme sessions in line with participant needs.

Participant Support & Engagement

• Create an environment that feels safe, respectful, and encouraging, so participants can express themselves through music and movement.
• Recognise sensory sensitivities or participation challenges and adjust activities or the setting when needed.
• Provide support for participants with different communication, cognitive, sensory, and behavioural needs.
• Promote interaction, collaboration, and confidence through group activities and performances.

Performance & Showcase Coordination

• Organise and coordinate performances and showcase activities.
• Prepare proposals and quotations for prospective hirers.
• Work with hirers to understand and fulfil event requirements.
• Support rehearsals and guide participants through the performance journey.

Collaboration & Communication

• Partner with trainers, coaches, caregivers, and other facilitators to keep programmes aligned with individual goals and support needs.
• Keep families and caregivers updated on progress, upcoming events, and any concerns that may come up.
• Take part in recurring team discussions to review sessions and strengthen facilitation methods.

Administrative Duties

• Keep attendance, progress notes, and incident records accurate and up to date.
• Support programme evaluation and contribute to reports or grant-related documentation when required.

Partnership Development & Relationship Management

• Source, start, and manage strategic partnerships with schools, public agencies, and private sector stakeholders.
• Develop partnership proposals that are beneficial to both the organisation and potential collaborators.
• Build durable working relationships that help expand services and opportunities for individuals with special needs.
• Act as the key contact person for community partners and maintain strong ongoing communication.

Community Engagement

• Represent the organisation at community events, forums, and joint meetings.
• Work alongside families, caregivers, and local community groups to understand their needs and ensure partnerships reflect their perspectives.
• Coordinate collaborative community initiatives, campaigns, and inclusive events.

Fundraising Events & Campaigns

• Plan, organise, and deliver a calendar of fundraising events such as charity walks, gala dinners, community fairs, and awareness days.
• Collaborate with internal and external stakeholders to complete events on schedule and within budget.
• Secure sponsorships, vendors, and community participation to improve event outcomes.
• Develop fresh fundraising ideas that increase engagement and promote awareness of special needs inclusion.

Other Duties

• Carry out any other ad hoc responsibilities assigned by the CEO within the scope of Community Partnerships.

Job Requirements

• A diploma or bachelor’s degree in a relevant discipline is preferred.
• 1 to 3 years of experience in related fields or industries.
• Open to learning, able to assist others, solve problems, and get work done effectively.
• Positive and proactive attitude.
• Comfortable handling multiple tasks and coordinating with several vendors and departments at once.