- Experience
- 2+ yrs
- Salary
- USD 70,000 – USD 110,000 / year
- Openings
- 1
- Posted
- 4 hours ago
- Work mode
- In office
- Eligibility
- Candidates must be authorized to work in the United States and able to be onsite in New York a minimum of three days per week. Flexibility to travel both nationally and internationally is required.
- Resume
- Required to apply
Where you'll work
Job description
Role Overview
Brandfuel Ltd seeks a dynamic and meticulous Event Coordinator to expand its New York-based team. This role involves pivotal contributions to both small-scale project execution and providing crucial operational and administrative support for major, high-profile events, collaborating closely with the in-house team and external freelancers.
Primary Responsibilities
- Assist with event project administration including organizing meeting agendas, maintaining asset records, and conducting vendor research.
- Manage daily financial activities such as generating purchase orders, invoice reconciliation, and budget tracking.
- Oversee smaller projects from planning through execution, ensuring smooth site operations and on-site event support.
- Aid the resourcing manager by identifying and assigning suitable freelancers from the existing network to meet project requirements.
- Leverage AI-driven tools and project management software to enhance workflow efficiency, ensuring cost-effectiveness and profitability.
Qualifications and Skills
- Minimum two years’ experience in a coordinator capacity within the US events sector, collaborating within event teams.
- Thorough understanding of the event production lifecycle alongside administrative project workflows.
- Strong written and verbal communication skills, with proven client and vendor relationship management.
- Technically proficient in Google Workspace, project management platforms (such as Procim), and adept at using AI tools for operational efficiencies.
- Highly dependable, adaptable to fast-paced settings, and willing to work irregular hours including nights and weekends, with potential travel both domestically and internationally.
Additional Requirements
- Must be legally authorized to work in the United States.
- Availability to work onsite at the New York office minimum three days weekly.
- Readiness to undertake travel across the US and abroad for event-related responsibilities.
Compensation and Benefits
- Competitive salary range from $70,000 to $110,000 annually based on experience.
- Comprehensive benefits package featuring 401(k) matching, health and wellness programs, and a communication allowance.
- Work-life balance emphasized via a hybrid work policy, paid holidays, paid time off, and paid family leave.
Diversity & Inclusion
Brandfuel Ltd is committed to fostering an inclusive and diverse work environment, complying fully with all applicable equal opportunity laws and regulations.