Deputy Court Clerk

Job Overview

This role involves delivering clerical and customer service support essential for the functions of the municipal court.

Key Responsibilities

• Import and manage citation processing.
• Prepare and handle bench warrants and license suspension documentation.
• Address emails, answer phone calls, welcome visitors, provide assistance, take messages, and direct inquiries to the right personnel.
• Process and reconcile payments received from fines.
• Organize and complete filing of forms and records, including motions, conflict letters, and scheduling resets.
• Attend court sessions to enter sentences, fines, probation details, and warrant data.
• Maintain and update daily and weekly statistical reports related to court operations.
• Reconcile jail funds and daily deposits from the court.
• Coordinate, prepare, and facilitate inmate virtual first appearances in court.
• Prepare the courtroom prior to court proceedings and handle post-court breakdown.
• Create and manage the court calendar for upcoming court events.
• Update the municipal court website with bond schedules and relevant court information.
• Process purchase order requisitions.
• Oversee the court-appointed attorneys list and manage billing statements.
• Maintain the inventory of office supplies.
• Receive and process incoming mail.
• Perform other related duties as assigned.

Required Knowledge and Skills

• Familiarity with Municipal Court policies and procedures.
• Proficiency with computers and relevant professional software applications.
• Understanding of customer service techniques and principles.
• Knowledge of fundamental accounting concepts.
• Ability to operate modern office equipment effectively.
• Strong customer service and interpersonal communication abilities.
• Competence in problem-solving and collaboration.
• Excellent oral and written communication skills.