Data & Systems Officer

About Townsville Grammar School

Established in 1888, Townsville Grammar School is one of Queensland's founding Grammar Schools, known for its academic excellence in Northern Queensland. The co-educational, non-denominational school serves approximately 1400 students across its three campuses, including 120 boarders and around 25 international students. It offers education from Pre-Prep up to Year 12, including the International Baccalaureate Diploma Programme for senior students.

Role Overview

The Data & Systems Officer plays an essential role in managing the school's administration and academic systems to ensure clean, reliable data that supports teaching, learning, and school operations. This position focuses on maintaining and overseeing the School's Administration System (SAS) and related data modules.

Key Duties

• Ensure precise and up-to-date records in all SAS modules involving student, parent, staff, enrolment, and medical data.
• Manage timetable and curriculum data settings across campuses on a term and semester basis.
• Oversee academic reporting systems, handling setup, ongoing maintenance, generation, and communication of reports to families.
• Support the Learning Management System and academic markbooks within the TASS software.
• Coordinate key academic events such as Parent Teacher Interviews, subject selection, and student option processes for Years 7 to 12.
• Provide training, orientation, and documentation to staff regarding SAS reporting systems and procedures.
• Produce reports and data extracts to assist school operational needs, ensuring confidentiality and precision.
• Prepare and file data submissions required for Commonwealth and State Government compliance reporting.
• Conduct annual system rollover processes (known as “Year Next”) and manage digital archives.
• Administer the International Baccalaureate Diploma Programme's registration, timeline management, platform oversight (IBIS and Pamoja), and associated budget coordination.
• Offer additional administrative support to the Centre for Teaching & Learning as needed.

Candidate Profile

• Experienced in administrative roles, ideally within an educational environment.
• Skilled in database management, including data entry, upkeep, and report generation.
• Highly attentive to detail with emphasis on accuracy.
• Proficient user of Microsoft Office suite.
• Strong communication and interpersonal talents.
• Adept at handling multiple competing priorities and meeting tight deadlines.
• Well-versed in data privacy and security standards.
• Familiarity with TASS or comparable systems is highly desirable.

Mandatory Requirements

A current Working with Children Blue Card or eligibility to obtain one is compulsory for this position.

Benefits

• Competitive salary with 12.75% superannuation contributions.
• Access to free, confidential Employee Assistance Program (EAP) services for staff and family members.
• Wellbeing resources via an EAP mobile app including webinars, health assessments, and exclusive discounts.
• Availability of flu vaccinations.
• Discounted tuition fees for children of permanent staff members.
• Paid parental leave of 14 weeks for qualifying employees after the eligibility period.
• Reduced fees on fitness club membership at Strand Fitness.
• Convenient parking facilities near the school campus.

Application Details

Applicants are requested to submit a cover letter, curriculum vitae, and contact details of two referees via the school's Careers page. Applications will be accepted until July 10, 2026, with preference for an immediate start. Selection will occur as suitable candidates are identified.

Safeguarding and Child Safety Commitment

Townsville Grammar School prioritizes creating a safe, dignified, and supportive environment for all children and young people. Appointees must adhere to child-safe values, maintain professional boundaries, and comply with child-safety policies. Employment is contingent upon satisfactory child-safety clearance, including Working with Children Check (Blue Card) in accordance with legal and regulatory standards. The School conducts thorough pre-employment screening covering references, identity, qualifications, and registrations.

Further details on Child Safety policies can be found in the School Handbook.