Company Secretary

About the Role

An exciting full-time position is available for a qualified Company Secretary to join a growing international organization operating within a highly regulated industry based in Dublin. Reporting directly to the Head of Legal, this role offers a unique combination of traditional Company Secretariat duties alongside responsibilities in legal operations, contract governance, and process enhancements across multiple jurisdictions.

Key Responsibilities

• Serve as Company Secretary or Deputy across various entities, managing end-to-end Board and Committee governance.
• Prepare comprehensive Board materials including packs, meeting documents, resolutions, and minutes.
• Maintain statutory registers, corporate records, and ensure timely statutory filings.
• Support continuous governance improvements and review exercises.
• Handle contract governance including NDA management, maintain contract registers, monitor obligations, renewals, and risks.
• Drive legal operational efficiencies through process improvements and effective document management procedures.
• Oversee compliance and risk management activities including KYC procedures, due diligence, and third-party onboarding.
• Act as a primary contact for governance matters, fostering relationships with Board members, executives, external advisers, and service providers.
• Assist with governance reporting and legal risk management tasks.

Candidate Profile

The ideal candidate is a professionally CGI-qualified (or similarly recognized) Company Secretary with proven experience in Company Secretariat, Governance, or Legal Operations roles. The candidate must possess strong familiarity with Irish and/or UK corporate governance standards and a track record supporting Boards and Committees through minute taking, drafting resolutions, and preparing board papers.

Essential Skills and Qualifications

• Recognized Company Secretarial qualification such as CGI.
• Experience in Company Secretariat or Legal Operations.
• Strong knowledge of Irish/UK corporate governance.
• Proficiency supporting Boards and Committees including drafting minutes and resolutions.
• Excellent organizational, communication, and stakeholder management capabilities.
• High attention to detail with a proactive governance approach.

Desirable Attributes

• Experience with multi-jurisdictional governance frameworks.
• Exposure to regulatory and compliance environments.
• Familiarity with contract lifecycle and NDA management.
• Experience implementing governance frameworks and enhancing processes.
• Knowledge of KYC and third-party risk management protocols.

Benefits and Opportunities

• Work directly with an experienced Head of Legal.
• Enjoy significant autonomy and ownership in your role.
• Engage frequently with Board level and senior leadership stakeholders.
• Hybrid working flexibility.
• A broad scope covering governance, legal operations, and compliance duties.
• Opportunity to influence and enhance the governance practices of a growing international company.