Company Secretary

About OMNIYAT and Role Overview

OMNIYAT, a premier developer of ultra-luxury real estate in Dubai, is seeking an experienced Group Secretary to provide crucial support to the Chairman's Office and the Board of Directors. This pivotal role ensures seamless coordination among the Chairman, Board members, investors, auditors, regulators, and senior internal teams, maintaining the highest standards of governance and corporate communication.

Key Responsibilities

• Organize and oversee Board and shareholder meetings, including scheduling, agenda preparation, and dissemination of materials.
• Attend meetings to document precise minutes, resolutions, and decisions.
• Monitor and ensure timely completion of action points emerging from meetings.
• Manage governance-related calendars, statutory registers, compliance monitoring tools, and corporate documents.
• Facilitate formal communications with external stakeholders such as investors, auditors, and regulatory bodies.
• Analyze shareholder, joint venture, financing, and investment agreements to pinpoint obligations and deliverables.
• Convert contractual requirements into actionable tracking systems with designated timelines and responsibilities.
• Collaborate closely with Legal, Corporate Finance, Investments, and senior management to aid Board decision implementation.
• Identify and escalate governance or compliance risks that could have significant impacts.
• Ensure secure and well-organized storage of governance records and correspondence.
• Deliver executive-level administrative and governance support to both the Chairman and Board members.

Candidate Profile and Requirements

• A minimum of 8 to 12 years experience in corporate governance, board secretariat, legal, or executive governance support roles.
• Proven track record supporting Boards of Directors, shareholders, or governance committees.
• Experience in listed companies, investment groups, family offices, or real estate development sectors is highly valued.
• Competence in taking formal Board minutes and managing governance structures.
• Exceptional communication, stakeholder engagement, and organizational skills.
• Ability to interpret complex legal and commercial contracts effectively.
• Meticulous attention to detail combined with strong coordination and follow-up aptitudes.
• Professional demeanor appropriate for interactions at Board and investor levels.
• Bachelor’s degree in Business Administration, Law, Finance, or related fields preferred.
• Possession of professional governance qualifications like CGI or Chartered Secretary is considered an advantage.