Company Secretarial Assistant

Role overview

This is a strong opportunity to join a busy Group Company Secretarial team within a sizeable international corporate setting. The position sits in a hands-on governance environment and involves regular interaction with senior leaders on matters linked to corporate governance, compliance, and board administration. It also offers a collaborative pace of work, along with scope to learn, develop, and progress professionally.

Key responsibilities

• Provide support on routine company secretarial and corporate governance tasks across a broad international group structure.
• Help manage subsidiary board and committee administration, including the preparation of minutes, resolutions, and governance papers.
• Keep statutory registers and company records accurate and up to date across several jurisdictions.
• Support annual compliance activities and statutory filing deadlines.
• Prepare and lodge corporate submissions with the relevant regulatory bodies.
• Coordinate the signing and approval process for legal documents and governance-related authorisations.
• Assist with regulatory reporting and internal compliance workflows.
• Contribute to the preparation and organisation of board and committee meetings.
• Support AGM activity and governance projects when required.
• Maintain internal governance databases and entity management platforms.
• Carry out general administrative and coordination work within the Company Secretarial team.

Candidate profile

The employer is seeking someone with 1 to 2 years of experience in company secretarial or governance work, ideally gained in a corporate, professional services, or regulated environment. Exposure to a large multinational or complex group structure would be helpful, though it is not mandatory.

Additional requirements

The role calls for strong organisation, clear communication, careful attention to detail, and the ability to manage several deadlines at once. A self-starting and flexible attitude is important, along with confidence in dealing with senior stakeholders. The successful candidate should be able to work effectively both on their own and as part of a team, and should bring a solid understanding of company law and corporate governance principles. Good Microsoft Office capability and familiarity with governance or entity management systems are also expected.

Employment and context

This position is based in Dublin, County Dublin, Ireland, and is a full-time onsite role. The organisation describes the team as fast-paced and collaborative, with a strong focus on development and progression. The notice period, salary, benefits, and number of openings were not stated in the source information.

Recruitment note

The employer notes that applications are welcome from all candidates.