Business Support Lead - Transportation Sector

Job Overview

We are seeking a highly organized and detail-focused Business Support Lead to assist the School Bus Business with financial coordination, contract management, system administration, budgeting, and operational assistance. This position requires collaboration with Finance, IT, Operations, and other internal groups to ensure smooth operations, regulatory adherence, and ongoing process enhancements.

Work Details

• Location: West Region, Singapore
• Working Days: Monday to Friday
• Technologies: AWS, Visual Basic (VB)

Primary Responsibilities

• Handle timely and accurate processing of monthly subcontractor payments via the RPS system.
• Validate payment data against authorized documents before submission.
• Coordinate with Finance to resolve payment discrepancies, billing queries, and outstanding matters.
• Support invoice verification processes and uphold thorough payment records.
• Maintain current and correct data in the CMS system and manage user access including account creation, updates, and removal.
• Act as the key contact between business users and the IT department for resolving system problems, providing regular updates to relevant parties.
• Assist in preparing and submitting contracts and tender proposals, consolidating operational requirements and supporting documentation.
• Work with internal teams to ensure contract and tender submissions are complete, accurate, and timely, with proper documentation maintained.
• Aid in yearly budget preparations and periodic forecasting efforts.
• Monitor expenditure relative to budgets and compile financial reports for management scrutiny.
• Analyze budget deviations and prepare supporting explanations where necessary.
• Provide onboarding and refresher training to staff and bus attendants regarding App usage.
• Review administrative workflows to boost operational efficiency and implement continuous process improvements.
• Deliver administrative and operational support for school transportation activities.

Skills & Qualifications

• Proficiency with Microsoft Office suite, including Word, Excel, PowerPoint, and Outlook.
• Experience using Google Suite or transportation management systems is advantageous.

Additional Information

Applicants with relevant experience aligned to these responsibilities are encouraged to apply. Candidates without exact matching experience may still be considered based on individual assessment and could be contacted for other roles.

By submitting your personal details and resume, you consent to their collection, use, and disclosure by the company or its agent for recruitment-related purposes.

Only shortlisted candidates will be contacted.

Registration Number: R23117397
EA Licence No: 06C2859 (MCI Career Services Pte Ltd)