Business Process and Office Manager (Part-Time)

Role Overview

GLS/NXT seeks a Business Process and Office Manager responsible for overseeing critical processes and administrative tasks across people operations, organizational excellence, and office management. This position involves close collaboration with leadership and the People & Business Operations Manager to coordinate hiring, onboarding, and performance reviews, as well as managing team events, daily office activities, and administrative systems.

Key Responsibilities

• Administer systems and tools, including managing Wrenly.
• Track and manage office supplies and team inventory.
• Order refreshments and ensure efficient office stocking and upkeep.
• Maintain team birthday schedules and other regular organizational duties.
• Oversee administrative compliance, including managing vacation and time-off requests.
• Provide administrative assistance to People & Business Process Manager as needed.
• Support new hire onboarding procedures.
• Coordinate and facilitate team events.
• Plan, conduct, and assess internal surveys and implement necessary actions.

Candidate Profile and Requirements

• Completed education in business administration, quality management, psychology, human resources, or related discipline, or vocational training as a management assistant.
• Exceptional organizational skills with meticulous attention to detail and the capacity to handle multiple priorities simultaneously.
• Proactive attitude with ownership of routine processes and smaller projects.
• Fluency in German and English with strong communication capabilities.
• Genuine interest in people operations, office administration, organizational development, operational excellence, and team dynamics.
• Excellent interpersonal skills and confidence in engaging various stakeholders including leadership.
• Solution-focused mindset able to ask the right questions and push initiatives forward.
• Availability for a minimum of 20 hours weekly and enthusiasm for working in a fast-paced, dynamic environment.

Benefits and Culture

• Work in a vibrant digital environment with international projects and growth opportunities.
• Flexible hybrid work arrangements supported by a custom remote policy.
• Modern, fully equipped office located in Berlin Mitte.
• Competitive and transparent salary reflecting experience and skills.
• Inclusive team culture with activities like monthly cooking and regular events.
• Generous annual leave policy providing 30 vacation days per year.

About GLS/NXT

GLS/NXT aims to revolutionize logistics and eCommerce by combining technology innovation with entrepreneurial thinking. Operating at the intersection of startups and corporates, GLS/NXT teams carry business responsibility and freedom to set their own direction, operating as part of GLS IT Services GmbH.

Commitment to Diversity

GLS/NXT is committed to equal opportunity employment and celebrates diversity, actively fostering an inclusive workplace regardless of race, gender, age, sexual orientation, religion, disability, or other personal characteristics.