Board & Committee Secretary - Education Sector

Position Overview

Join a top education management organization with operations spanning seven locations, committed to delivering superior educational services. This role, based in Riyadh, Saudi Arabia, involves managing the coordination and administration of the Board of Directors and associated committees. The Board & Committee Secretary ensures the precise, confidential handling of meetings, resolutions, governance documents, and compliance with regulations and governance standards.

Key Responsibilities

• Collaborate with the Chairman, committee leaders, and senior management to prepare agendas for Board and committee sessions.
• Send invitations and distribute relevant materials within required deadlines.
• Coordinate and organize both physical and virtual Board and committee meetings.
• Accurately record minutes, resolutions, recommendations, and follow-up actions during meetings.
• Communicate approved decisions to relevant departments and stakeholders effectively.
• Monitor and follow up on the progress of Board and committee resolutions.
• Generate periodic reports highlighting completed, pending, and overdue actions.
• Maintain comprehensive official records including minutes, resolutions, and governance documentation.
• Review and update charters, policies, and procedures relevant to the Board and committees.
• Ensure compliance with applicable governance, legal, and disclosure requirements.
• Serve as the liaison facilitating communication among Board members, committees, and executive management.
• Safeguard the confidentiality and secure handling of sensitive Board information.
• Ensure Board members receive necessary information and documentation for effective performance.
• Organize orientation, training, and awareness sessions for Board and committee members.
• Propose enhancements to improve the efficiency and functioning of Board and committee activities.

Required Qualifications and Experience

• Bachelor’s degree in Law, Business Administration, Corporate Governance, or related disciplines.
• A minimum of 8 years of pertinent experience in Board secretariat roles, governance, legal affairs, or related areas.
• At least 5 years of direct involvement with Boards of Directors and their committees.
• Experience within listed companies, joint-stock firms, or large entities is advantageous.
• Extensive knowledge of corporate governance principles and Board operational procedures.
• Strong familiarity with Saudi Arabian regulations concerning Boards, committees, corporate documentation, and disclosures.
• Proven expertise in preparing meeting agendas, Board documentation, minutes, resolutions, and action reports.
• Excellent organizational, documentation, and professional writing abilities.
• High attention to detail with capability to juggle multiple priorities and deadlines efficiently.
• Outstanding communication and stakeholder management competencies.
• Professional interaction skills appropriate for Board members and senior management.
• Uphold integrity, discretion, professionalism, and confidentiality at all times.
• Proficient in Microsoft Office and Board meeting management software.
• Fluency in both Arabic and English is required.