Bid Manager

Role overview

This is an opportunity for an experienced bid professional to join a growing facilities management business and take charge of a diverse tender portfolio. The position is fully remote for a UK-based candidate and supports contract opportunities across the North West, North East and Scotland. The organisation is expanding and wants someone who can help win new work through well-crafted, commercially strong submissions.

The successful person will manage bids end to end, from early qualification through to final submission, while working with operational colleagues and senior decision-makers. The focus is on producing clear, compliant and persuasive tender responses that reflect the company’s strengths and help secure business growth. Experience in cleaning or facilities management bidding is preferred.

Key responsibilities

• Run the full bid process, including Selection Questionnaires, PQQs and Invitation to Tender responses.
• Prepare bid summaries covering opportunity details, key risks, requirements and recommendations.
• Organise bid launch meetings and bring together everyone needed for the submission.
• Create strong win themes, core messages and a clear value proposition.
• Research the market, review competitors and use local intelligence to improve bid strategy.
• Assess contractual terms and flag commercial or legal concerns where needed.
• Coordinate internal contributors so responsibilities, timelines and expectations stay clear.
• Write tailored, high-quality tender answers using operational input, previous work, research and company information.
• Liaise with internal teams to collect accurate material for each submission.
• Make sure every bid document is compliant, persuasive and aligned with client needs.
• Maintain the bid library so it can support future opportunities.
• Check and proofread all tender documentation before it is sent.
• Manage internal reviews and approvals with key stakeholders.
• Submit bids before the client deadline.
• Gather feedback from both successful and unsuccessful tenders and apply lessons learned to future bids.
• Stay up to date with best practices, standards and accreditations in cleaning and facilities management.

Experience and skills required

• Proven track record of managing bids and tenders from start to finish.
• Previous tender-writing experience in cleaning, facilities management or soft services.
• Solid understanding of client specifications, procurement processes and tender requirements.
• Excellent written and spoken communication skills.
• Strong relationship-building and stakeholder management ability.
• Highly organised with a careful, methodical approach and strong attention to detail.
• Comfortable handling several priorities and working well under pressure.
• Strong project management capability.
• Commercial awareness and the ability to spot opportunities to strengthen submissions.
• Confident using Microsoft Office and bid management systems.
• Able to work independently while also collaborating with wider teams.
• Willing to travel occasionally within the UK when required.

Benefits

• Salary of up to £50,000 plus benefits.
• Fully remote working arrangement.
• Opportunity to contribute directly to business growth and winning new contracts.
• Chance to work with an established and expanding facilities management organisation.
• Visibility across the business through ownership of the end-to-end bid process.
• Direct impact through the creation of successful tender submissions.

Additional information

Job status: full-time, permanent.

Vacancy reference: VR/05446.

The role focuses on contracts across the North West, North East and Scotland. UK-based remote working is required.

Cleaning bidding experience is preferred.