Attorney Assistant

Position Overview

We are looking for a detail-oriented and highly organized Attorney Assistant to support attorneys and team members in a demanding legal setting. This role is suited for a proactive individual who can juggle various tasks, establish strong client connections, and act as a dependable partner to legal professionals.

Key Responsibilities

• Coordinate attorneys' schedules, arrange meetings, and collaborate with clients and colleagues across multiple time zones.
• Act as the main liaison for clients, delivering responsive and professional service of high quality.
• Manage attorney emails and phone communications, prioritizing and organizing workflow and administrative duties.
• Maintain accurate client and contact data within firm databases and marketing platforms.
• Initiate new cases, perform conflict checks, and draft engagement letters.
• Input, review, amend, and finalize time entries for attorneys.
• Manage monthly client billing including electronic billing processes, proforma reviews, narrative editing, budget monitoring, and addressing client queries.
• Prepare expense reports and facilitate vendor invoice processing.
• Arrange travel domestically and internationally for the attorneys.
• Create, edit, format, proofread, and finalize legal and business documentation.
• Systematically organize client files, including retrieval and coordination of off-site storage.
• File legal documents with state and federal courts; prior experience with e-filing is mandatory.
• Compile responses to annual and supplemental audit letters.
• Prepare quarterly reports for the Lobbying Disclosure Act.
• Coordinate logistics for conference calls, video conferences, meetings, catering, and audiovisual needs.
• Support special projects and assist team members as required.
• Maintain utmost confidentiality of firm and client information at all times.
• Leverage technology and firm resources to enhance efficiency and client service delivery.

Qualifications and Skills

• Demonstrated strong organizational skills with the ability to prioritize and multitask effectively.
• Excellent oral and written communication capabilities.
• Advanced skills in Microsoft Office Suite applications.
• Meticulous attention to detail with a dedication to producing high standard work.
• Proficient problem-solving skills with a forward-thinking work attitude.
• Adaptability to manage changing priorities and deadlines efficiently.
• Strong commitment to delivering exceptional client service.
• Ability to foster effective working relationships with attorneys, colleagues, and clients.
• Eagerness to learn, take initiative, and contribute positively within a collaborative team environment.

Preferred Experience and Education

• At least two years of experience providing administrative support.
• Background working in a law firm or professional services setting.
• Experience with legal billing and electronic billing systems.
• Familiarity with legal terminology, court processes, and handling legal documents.
• Microsoft Office Specialist (MOS) certification is a plus.
• An associate or bachelor's degree is preferred.

Work Schedule and Compensation

The normal working hours are Monday to Friday from 9:00 a.m. to 5:30 p.m., with some flexibility for extended hours or adjusted schedules as business demands. The estimated annual base salary range for this position in Baltimore is from $65,000 to $92,500, reflecting a good-faith estimate at the time of posting; actual pay may vary based on candidate qualifications.

This role may also be eligible for additional compensation such as annual discretionary bonuses. Benefits include medical, dental, vision insurance, a 401(k) retirement plan, and paid time off, subject to plan terms.

Equal Opportunity and Accessibility

The employer is an Equal Opportunity Employer, considering all qualified candidates without discrimination. Reasonable accommodations are made for applicants with disabilities upon request during the recruitment process.