Assistant to Film Producer

About NBCUniversal

NBCUniversal ranks among the world’s foremost media and entertainment corporations. It offers an extensive range of globally distributed content across film, television, and streaming platforms. The company also brings entertainment experiences to life through its international theme parks, consumer products, and immersive experiences. Its brand portfolio includes notable entities such as NBC, NBC News, NBC Sports, Telemundo, Bravo, and Peacock — a premium ad-supported streaming service. NBCUniversal’s entertainment and news production encompass leading studios like Universal Pictures, DreamWorks Animation, Focus Features, and the Universal Studio Group’s global television studios. Additionally, it manages world-class theme parks such as Universal Orlando Resort and Universal Studios Hollywood. As a Comcast subsidiary, the company prioritizes community engagement and fosters an inclusive workplace culture aimed at delivering diverse content that resonates globally.

Role Overview

The primary responsibility of this position is to assist the film producer with a variety of administrative and production support tasks, ensuring smooth operation of multiple film projects simultaneously.

Key Duties

• Provide comprehensive administrative support to the film producer for television or feature productions.
• Assist in duplicating and distributing scripts, schedules, and production rundowns promptly.
• Track and communicate changes to filming schedules and script revisions.
• Manage and coordinate the producer’s professional and personal calendar efficiently.
• Arrange travel logistics including bookings and accommodations for the producer and occasionally for directors.
• Prepare and submit expense reports accurately and on time.
• Handle miscellaneous tasks such as sending gifts, running errands, organizing the office, and managing inventory of supplies.
• Collaborate on analyzing film scripts for breakdowns and identifying critical production requirements.
• Assist with the onboarding and training of interns, facilitating their orientation and learning experiences.
• Compile weekly budget reports related to production finances and expenses.
• Maintain strict confidentiality and exercise discretion concerning all company matters and documentation.
• Perform other duties as assigned to support production needs.

Qualifications and Experience

• Experience as an executive assistant in television or feature film environments, ideally within a studio or network setting supporting senior executives.
• At least one year of proficiency with Microsoft Office applications including Word, Excel, and Outlook.
• A bachelor’s degree or higher is required.
• Ability and willingness to work flexible hours and overtime as needed.
• Candidate must be legally authorized to work in the United States and be at least 18 years old.
• Must be physically present and work full-time at NBCUniversal's designated New York, NY location.

Preferred Attributes

• Strong team orientation paired with a solid work ethic.
• Excellent verbal and written communication skills.
• Highly motivated, proactive, and self-starting attitude.
• Professional demeanor with the capability to engage comfortably with all organizational levels, including management and creative talent.
• Meticulous attention to detail with adept multitasking abilities.
• Capable of performing effectively in fast-paced and high-pressure environments.

Compensation and Work Hours

The salary for this role ranges from $17.50 to $20.00 per hour. The position includes a guaranteed minimum of 60 hours of pay per week, regardless of actual hours worked, with suitable overtime compensation for hours beyond 37.5 per week.

Additional Notes

Applicants may be invited for in-person interviews at NBCUniversal locations as part of the recruitment process. NBCUniversal is committed to equal opportunity employment and values diversity and inclusion. Reasonable accommodations are available for applicants with disabilities upon request through the company's accessibility support.