Assistant Project Manager

Position Overview

The Assistant Project Manager (APM) plays a crucial role in supporting the Senior Project Manager and Project Manager throughout all stages of a construction project. This role involves overseeing project documentation such as RFIs, submittals, and material deliveries, coordinating subcontractors, communicating with design teams, generating project reports, and representing the company comprehensively during the project lifecycle.

Key Responsibilities

• Act as a primary liaison between owners, Owner Project Managers, and design team members to ensure clear communication.
• Organize and participate in weekly meetings involving subcontractors, design teams, and client representatives to address site conflicts and facilitate solutions.
• Contribute to cost management and change processes by preparing reports for team review and presentations at owner and internal meetings.
• Assist in estimating and bidding processes for both lump sum and Guaranteed Maximum Price (GMP) projects.
• Supervise and manage the Project Engineer, focusing on document control tasks including processing RFIs, submittals, material delivery tracking, and recording meeting minutes.
• Provide mentorship, support, and training for junior team members, including Project Engineers.
• Maintain strong relationships with subcontractors by proactively communicating schedules for submittals and materials.
• Ensure subcontracts and insurance documents are reviewed and verified before work commencement.
• Collaborate with the Project Scheduler to update and distribute the master project schedule, incorporating input from superintendents and project teams.
• Assist project superintendents and team members in resolving critical issues and RFIs with an emphasis on quality, budget, and timeline adherence, including appropriate documentation.
• Take responsibility for the project's closeout process by executing the closeout checklist and managing submission of final documentation such as as-builts, operation & maintenance manuals, warranties, and test reports to design teams and owners.
• Handle the financial closeout in coordination with subcontractors and owners.
• Manage the punch list process utilizing Procore by uploading, distributing, and tracking issue resolution with subcontractors.
• Facilitate coordination for work completion as needed and maintain accurate logs of outstanding tasks.
• Conduct field observations and compile reports, coordinating with project staff and reviewing design team field reports to resolve open items efficiently.
• Carry out regular safety inspections alongside field and safety personnel, documenting findings appropriately.

Essential Skills and Qualities

• Exceptional communication capabilities to effectively interact with multiple stakeholders.
• Proficiency in reviewing and supporting change management activities.
• Strong initiative and problem-solving mindset.
• Ability to manage multiple priorities and self-direct workflow efficiently.
• Self-motivated and goal-oriented individual.
• Team player with an emphasis on cooperation and collaboration.
• Excellent oral and written presentation skills.

Qualifications and Experience

• Preferably holds a Bachelor's degree in Engineering, Construction Management, or Architecture.
• Three to five years of relevant experience within construction project management or a similar capacity.
• OSHA 10 and OSHA 30 certifications are considered advantageous.
• Familiarity with cost management software, such as Timberline or Sage; scheduling tools like Primavera P6; and construction management platforms including Procore is preferred.