Assistant Producer, Exhibitions – Museum (Temporary)

About the Role

Join Marina Bay Sands and elevate your passion by collaborating with talented professionals to craft a rewarding career in arts and culture. This role supports exhibition production and museum operations, playing a vital part in delivering high-quality cultural experiences.

Key Responsibilities

• Provide research assistance to Producers and Curators by collecting information about artists, institutions, scientific collaborators, and relevant technologies.
• Help prepare exhibition proposals, briefing documents, background material, and internal presentations to facilitate early concept development.
• Track and coordinate exhibition project timelines, schedules, milestones, and deliverables, ensuring smooth progress.
• Organize meetings, set agendas, and follow up with departments including Programmes, Marketing, Museum Services, AV/Tech, and Visitor Experience.
• Maintain comprehensive files, project trackers, and shared documentation related to exhibitions.
• Assist with project reports, administrative paperwork, and internal communication tasks.
• Support compliance with Workplace Safety and Health guidelines, organizational protocols, and museum standards by assisting in risk assessments and safe work procedures.
• Review exhibition layouts to assess accessibility and visitor flow, escalating issues when necessary, while learning conservation and exhibition care practices.
• Participate in installation and deinstallation activities, including site inspections, briefing sessions, coordination with contractors, and documenting progress.
• Assist with loan administration by preparing loan requests, managing loan documentation, coordinating shipping logistics, and maintaining condition files.
• Support registrars during condition reporting, packing/unpacking, crate tracking, and updating environmental or movement records.
• Compile and edit exhibition content including labels, text panels, guides, and web copy, along with managing image permissions and copyright tracking.
• Help prepare draft contracts and service agreements; liaise with legal teams to track contract processes, deadlines, and documentation.
• Support budget and procurement processes by gathering quotations, raising purchase requests, processing invoices, and maintaining financial records.
• Coordinate hospitality and travel arrangements such as accommodation, flights, per diem, access passes, and scheduling for visiting collaborators.
• Maintain exhibition correspondence, filing systems, and digital archives; assist with post-exhibition documentation and archiving.
• Assist during events and VIP visits by managing guest lists, coordinating logistics like registration and hospitality, and providing onsite support.
• Attend to general inquiries, manage exhibition-related databases, participate in wider museum events, and execute additional duties as assigned.

Candidate Profile and Requirements

• Possession of a Bachelor’s degree preferably in Arts Management, Museum Studies, Design, Communications, or a related discipline.
• One to two years of relevant experience in museums, galleries, event production, or cultural institutions is desirable.
• Demonstrated strong organizational skills with meticulous attention to detail.
• Excellent verbal and written communication skills in English.
• Effective interpersonal abilities to negotiate, collaborate, and reach consensus with stakeholders.
• Diplomatic handling of sensitive situations and the ability to multitask in a fast-paced environment.
• Capability to work both independently and as part of a team.
• Familiarity with museum standards such as collections care, workplace safety, and accessibility is advantageous.
• Proficiency in MS Office and project management tools; experience with collections databases is a plus.
• A proactive, resourceful, and self-driven approach to problem-solving.
• Passion for the cultural sector and dedication to the mission of the ArtScience Museum.

Additional Information

Marina Bay Sands values diversity, equity, and inclusion in its workforce and maintains strict adherence to all company rules, policies, and ethical standards. This position is temporary and requires full-time onsite presence in Singapore.