Army Administrator - Central Staffs at UK Ministry of Defence

About the Role

This position is based at Imjin Barracks, Gloucester, where the Ministry of Defence embraces Smarter Working practices to ensure a balanced work-life dynamic through flexible hours and digital tools. Candidates are expected to spend at least 60% of their time (around 3 days per week) physically present at the office. The role supports the Allied Rapid Reaction Corps (ARRC) within the Land Forces Army structure, providing essential Information Knowledge Management (IKM) as part of the HQ ARRC Strategic Reserve Corp. This function aligns with the Army's strategic goals to become a data-centric digital force and foster a culture of data literacy and information management excellence.

Key Responsibilities

• Manage and enforce IKM policies organization-wide, ensuring compliance and best practices.
• Handle document and record management efficiently within ARRC.
• Oversee information dissemination to support operations in and around ARRC.
• Implement and maintain information assurance policies, including security measures for physical documents and data.
• Ensure secure handling procedures for protectively marked materials are understood and followed.
• Provide guidance, training, and support on IKM and collaborative tools to ARRC personnel.
• Develop and deliver training programs for ARRC software applications, including SharePoint portals related to NATO Secret operations.
• Manage postal services covering parcels, registered and classified mail, and liaise with the station post room for all HQ ARRC postal needs.
• Provide additional postal support and maintain accurate mailing logs and address books.

Essential Skills & Attributes

• Strong organizational capabilities with meticulous attention to detail and ability to meet tight deadlines.
• Effective communication skills suitable for engaging with various levels of stakeholders professionally.
• Adaptability to work collaboratively within a team or autonomously with minimal supervision.
• Proficiency in Microsoft Office applications including Word, Outlook, Excel, and PowerPoint.

Behaviours Assessed

• Communicating and Influencing
• Working Together
• Delivering at Pace
• Seeing the Big Picture

Additional Information

• The role constitutes a 37-hour workweek.
• The salary is £27,866 annually, plus a Civil Service defined benefit pension contribution of £8,072 from the Ministry of Defence.
• Employees receive 25 days’ annual leave, increasing by one day per year to a maximum of 30 days after five years.
• Benefits include a competitive pension, professional development, flexible work arrangements, employee assistance programs, enhanced parental and adoption leave, six days of special leave for volunteering, and learning opportunities including modern apprenticeships.
• No relocation expenses are offered.
• New recruits unfamiliar with the Civil Service will undergo a six-month probationary period.
• Travel expenses for interviews will not be reimbursed.
• Pay-related allowances are under review and may be adjusted.
• Employees will lose access to childcare vouchers on joining MOD but may qualify for alternative government childcare schemes.
• The workplace follows a strict no-smoking policy to promote health and safety.
• The recruitment process involves behavioural assessments using Success Profiles, with application sifts and interviews held in person.
• The Ministry endorses diversity, equal opportunities, and operates a Disability Confident Scheme to support candidates with disabilities.
• This position does not qualify for skilled worker visa sponsorship; applications requiring visa sponsorship will be rejected.
• Successful candidates must declare any potential conflicts of interest prior to formal employment offers.