Administrative Specialist

Overview

Orange County Government serves the public with a strong focus on integrity, honesty, fairness, and professionalism. The organization develops forward-looking policies and services that support Central Florida and help shape the community’s future. It emphasizes hiring top talent and fostering a workplace built on strong values, high customer service standards, and employee satisfaction. The government also states its commitment to equal opportunity in employment and services.

Orange County Utilities delivers water resources and solid waste recovery services to protect and improve the lives of residents and visitors in Orange County, Florida. Within this organization, the Fiscal and Operational Support Division handles financial management, accounting, information technology, procurement, warehouse and inventory management, facilities maintenance and management, safety administration, communications, and agreements management for the Director’s Office and all Utilities divisions.

The division is looking for an Administrative Specialist to provide day-to-day administrative and clerical support.

Job summary

This role supports the assigned division or section with a wide range of office and coordination tasks. The position involves regular interaction with internal county staff and external vendors, and the work is carried out under direct supervision. Performance is evaluated on accuracy, timeliness, and overall effectiveness.

Key duties

• Manage large volumes of incoming invoices and other mail in both electronic and paper form, including printing, timestamping, logging, and distributing items to the appropriate staff.
• Enter significant amounts of data into Maximo and CGI Advantage.
• Respond to vendor questions and use Maximo and CGI Advantage to research invoice issues and verify information when needed.
• Carry out routine clerical and front-desk tasks such as correspondence, answering and routing calls and emails, filing, scanning, completing standard county forms, and reviewing documents.
• Arrange meetings, reserve meeting rooms, and prepare agendas and minutes.
• Assist with human resources tasks such as scheduling interviews and checking references.
• Support purchasing and vendor-related activities, including researching items and reaching out to vendors.
• Maintain both digital and physical filing systems for the section.
• Order and restock office supplies as needed.
• Act as backup for other administrative staff within the division when required.
• Take part in emergency activities and response efforts.
• Complete other assigned duties as needed.

Minimum qualifications

Applicants should have a high school diploma or equivalent, along with at least two years of clerical or secretarial experience, or a comparable mix of education and relevant experience.

Preferred skills and experience

The county prefers candidates who can type at least 40 correct words per minute and who have experience using a PC and common office software such as word processing, spreadsheets, or presentation tools. Familiarity with Outlook, Excel, Word, Maximo, and Advantage is also preferred, along with basic knowledge of accounts payable, accounts receivable, or bookkeeping.

Schedule and location

This is a 40-hour-per-week onsite position based in Orlando, Florida. Working hours are Monday through Friday, 8:00 am to 5:00 pm. The office location is Orange County Utilities, Fiscal & Operational Support Division, 8100 Presidents Drive, Orlando, FL 32809.

Compensation and employment details

This is a non-exempt role in Pay Grade 010, with a salary range of $18.10 to $22.97 per hour. Placement will depend on education and experience.

Benefits

• 10 paid holidays and 2 floating holidays each year.
• 18 days of paid time off annually.
• Longevity bonus based on years of service.
• 6 days of paid TERM (sick) time every year.
• Access to low-cost medical, dental, vision, and additional life insurance.
• Free basic life insurance, long-term disability coverage, and employee assistance for family members starting on day one.
• Participation in the Florida Retirement System.
• Employee assistance resources that include multiple free one-on-one sessions with licensed counselors, plus online tools for legal guidance, financial planning, and personal balance support.
• Free access to Wellworks gyms and Orange County Recreation Centers.
• Free onsite wellness coaching, including support from a dietician and nurse.
• Tuition reimbursement program.
• Opportunity to earn service time that can help forgive student loans.

Additional information

Benefits may differ for employees covered by collective bargaining agreements.

Veterans’ Preference applicants must submit all required eligibility documents by the closing date. Supporting materials and a cover letter must be uploaded through the secure Box.com folder. The cover letter should include the job ID, the position title, the applicant’s full name, and the last four digits of the Social Security number. Current employees returning from active military service may qualify for promotion preference if the service meets Veterans’ Preference rules. Veterans’ Preference applies only to a veteran’s first promotion after reinstatement or reemployment.

If education was completed in the United States, the county accepts only degrees or diplomas accredited by a body recognized by the U.S. Department of Education or CHEA. Education earned outside the United States must be evaluated, at the applicant’s expense, for U.S. equivalency by a NACES- or AICE-member evaluator.

Selected candidates must provide employment references and complete a pre-employment drug test, physical exam, and background check.

Application dates

The posting opens on 06/30/2026 and closes on 07/03/2026, and it may be withdrawn without advance notice.

Equal opportunity

Orange County Government states that it provides equal opportunity in employment and services to all individuals.