Administrative Specialist F/H

About the Company

TSSD Services, Inc., established in 1999, is a prominent provider of professional and technical staffing solutions specializing in the energy and utility sectors, with a particular focus on the nuclear industry. The company excels in decommissioning and environmental remediation, managing end-to-end processes of decontamination, demolition, and site remediation. TSSD handles segregation, packaging, and disposal of low-level radioactive, hazardous, and conventional wastes to ensure projects are executed safely, compliantly, and efficiently. In 2024, the company joined the NUVIA Group, part of VINCI Construction, which bolsters NUVIA’s presence in the U.S. and enhances capabilities in nuclear decommissioning and remediation services.

Key Duties

• Deliver extensive administrative support to the CEO, HR Director, Operations Manager, and Payroll Administrator, including calendar management, meeting planning, travel coordination, document preparation, and communication handling.
• Maintain organized company documentation, shared digital folders, and internal record systems.
• Assist payroll activities by collecting, reviewing, and entering timesheets to support accurate payroll processing.
• Facilitate recruitment activities by posting job openings, coordinating interviews, managing candidate communications, and maintaining recruitment databases.
• Support onboarding processes such as documentation collection, orientation scheduling, and system setup for new hires.
• Prepare and contribute to HR, QHSE, and operational reports for internal and external audiences.
• Help administer and improve the Quality Management System and assist with internal and external audits including documentation preparation and follow-up coordination.
• Aid Operations Manager with document tracking, meeting arrangements, project records management, and client deliverable preparation.
• Support project staffing logistics and administration.
• Assist communication and marketing efforts by formatting newsletters, announcements, and updating recruitment marketing on social media and website platforms.

Candidate Profile

• Possess 3 to 5+ years of experience in administrative, HR, or operational support roles, preferably within small business settings.
• Exhibit strong organizational, multitasking, and prioritization capabilities.
• Demonstrate high attention to detail, self-motivation, and proactive work habits.
• Maintain professionalism, confidentiality, and discretion in handling sensitive information.
• Proficient with Microsoft Office Suite and experienced with database and digital recordkeeping tools.
• Possess excellent written and oral communication skills.
• Prior exposure to payroll or HR processes is advantageous.
• Basic knowledge of QHSE, quality management systems, or audit procedures is desirable.
• Ability to work autonomously and support multiple leaders across the organization efficiently.

Employment Details and Benefits

• Full-time employment position.
• Currently remote work; candidate must reside near Boca Raton, FL, or in the greater Miami/Ft. Lauderdale area as the office location will be set later.
• Immediate start preferred.
• Competitive salary and benefits matching experience and role significance.
• A workplace culture emphasizing safety, technical quality, and practical problem-solving.