Administrative Officer II

Position Overview

The Maryland Department of Labor is seeking qualified candidates for the role of Administrative Officer II within the Office of General Services. This role offers a meaningful career complemented by comprehensive benefits including health and dental insurance, paid leave, state pension plans, supplemental retirement options, and membership in the Maryland State Employees Credit Union.

Key Responsibilities

• Provide administrative and operational support to coordinate, monitor, and document facilities and leasing initiatives, working in conjunction with the Leasing Manager, vendors, internal teams, and procurement staff.
• Review and verify proposals and invoices related to leasing and facility management projects.
• Coordinate equipment installations and track requisition routing processes.
• Communicate project timelines, cost status, and updates to program managers to ensure transparency and efficiency.
• Assist with lease and facilities management by maintaining documentation, tracking critical dates for renewals or changes, and supporting facility repairs and improvements records.
• Facilitate coordination among landlords, contractors, telecommunications, IT, and program staff to ensure seamless facility operations.
• Support agency relocation and related projects by managing schedules, maintaining documentation, tracking milestones, preparing meeting materials, and coordinating meetings with internal divisions and external partners.

Qualifications

• Education: High school diploma or equivalent.
• Experience: Minimum of two years performing administrative or professional staff duties.
• Substitutions: 30 college credit hours may replace one year of experience; a Bachelor’s degree can replace the required experience; military service with relevant staff work can also be substituted on a year-for-year basis.

Preferred Skills

• Experience using Financial Management Information System (FMIS).
• Familiarity with Workday and Google Workspace.
• Proven ability to coordinate cross-functional teams, set timelines, track progress, and achieve deliverables.

Licensing and Compliance

If duties involve operating a motor vehicle, a valid Maryland driver's license is required. Additionally, candidates will undergo a background check related to unemployment insurance overpayments or fraud.

Application and Selection Process

Complete and accurate applications detailing qualifications must be submitted by the deadline. The hiring process will involve evaluation and ranking of applicants based on education, experience, and provided documentation. Veterans are encouraged to apply and must submit relevant documentation for preference consideration.

Additional Information

Applications are strongly preferred online; assistance is available via dedicated helpdesk contacts. Paper applications must arrive by the specified deadline and include required documentation. Maryland Department of Labor promotes equal employment opportunities for all individuals regardless of race, religion, gender, age, or veteran status.