Administrative Officer

About Lighthouse Canton

Lighthouse Canton is a worldwide investment firm providing wealth and asset management solutions. Our leadership team, experienced and reputable, manages client relationships from offices located in Singapore, London, Dubai, and India.

Role Overview

We are seeking an Administrative Officer to play a pivotal role in ensuring the smooth functioning of our Singapore office.

Key Duties

• Handle everyday administrative duties including phone reception, email correspondence, and welcoming visitors.
• Organize meetings, appointments, and maintain scheduling calendars.
• Manage office inventory such as pantry supplies, with timely replenishment.
• Assist with clerical jobs like data entry, filing documents, and preparing paperwork.
• Provide administrative support to various departments.
• Manage processing of incoming and outgoing mail.
• Help set up screen casting or conference calls in meeting rooms when needed.
• Oversee distribution of equipment including laptops, peripherals, and mobile devices.
• Ensure timely upkeep and maintenance of office facilities.
• Act as first contact for basic IT-related issues such as password resets, device configuration, and software installation.
• Maintain functionality of printers, copiers, conference room equipment, and network hardware.
• Coordinate with technical support for resolving device issues.
• Obtain quotes and assist with procurement of hardware, software, and IT services.
• Communicate with external vendors for repairs, service calls, or subscription renewals.
• Facilitate liaison between staff and IT support teams.
• Support onboarding processes by preparing new employee documentation, welcome kits, and orientation schedules.
• Assist in organizing employee engagement initiatives, celebrations, company events, and travel plans.
• Provide assistance to the HR Manager as required.

Candidate Profile

• Highly organized with strong attention to detail.
• Excellent communication and interpersonal skills.
• Effective time management and multitasking capability, coupled with a problem-solving approach.
• No prior work experience required.

Additional Information

If this description aligns with your skills and interests, we would be pleased to consider your application. Kindly submit your CV attached to your application. Please note, all applications will be treated confidentially and only shortlisted candidates will be contacted.