Administrative Business Partner

Role overview

This position is for an experienced Administrative Business Partner in London, supporting senior stakeholders with broad administrative and operational coordination in a busy, fast-moving environment. The role calls for someone highly organised, proactive, and confident juggling multiple priorities while upholding strict professionalism and confidentiality.

You will contribute to smoother day-to-day operations by handling calendar coordination, travel planning, expense processing, event delivery, stakeholder communication, and project follow-through. The working pattern is hybrid, with three days in the office. The schedule runs Monday to Friday, from 9:00am to 6:00pm. The assignment starts as soon as possible and is expected to continue until 9 October 2026. The hourly rate is £34.62.

Responsibilities

• Manage complex diaries, meeting arrangements, and scheduling across multiple stakeholders and time zones.
• Review meeting requests, resolve clashes, and organise time efficiently.
• Prepare agendas, presentations, briefing materials, and other meeting documents.
• Support note-taking and action tracking when needed.
• Handle sensitive information with a high level of discretion and confidentiality.
• Arrange domestic and international travel for executives and teams.
• Coordinate itineraries, accommodation, visas, passports, and other pre-trip requirements.
• Assist with travel plans and any follow-up documentation after travel when required.
• Respond quickly to urgent travel changes and related requests.
• Process expenses, invoices, purchase orders, and associated administrative records.
• Track budgets and provide support with financial administration tasks.
• Ensure expense-related work is completed accurately and on time.
• Plan and support internal and external events such as offsites, meetings, workshops, conferences, summits, and site activities.
• Manage event logistics including venues, catering, travel, equipment, entertainment, and vendor coordination.
• Serve as a central contact point for event delivery and stakeholder engagement.
• Run multiple projects and events from start to finish.
• Support office space planning and accommodation-related requests.
• Work with facilities and workplace teams on office moves, seating, and workspace needs.
• Help strengthen site effectiveness, team culture, and workplace initiatives.
• Develop productive relationships with internal teams, leaders, vendors, and external partners.
• Support employee engagement, community activities, and team culture initiatives.
• Act as a reliable operational and administrative partner to stakeholders.

Requirements

• Proven background in administrative support, executive assistance, business support, or coordination roles.
• Strong capability in managing calendars and meetings.
• Experience organising both domestic and international travel.
• Solid track record in event planning and project coordination.
• Experience handling expenses, invoices, and budget-related administration.
• Excellent organisational ability and comfort working across competing priorities.
• Strong written and spoken communication skills.
• Ability to build effective working relationships at different levels of an organisation.
• Confidence dealing with confidential matters professionally and discreetly.
• Good problem-solving skills and the ability to work independently with limited oversight.
• Must be comfortable working in a fast-paced environment and supporting senior stakeholders.

Ideal candidate

The right person will be a solutions-oriented professional with strong attention to detail and the ability to stay calm while managing several demands at once. They will combine excellent organisation with a service-minded approach and be able to deliver high-quality support consistently.

Working pattern and assignment details

This is a hybrid role based in London with three office days each week. Standard working hours are Monday to Friday, 9:00am to 6:00pm. The contract is scheduled from ASAP through 9 October 2026.

Compensation

The role is paid at an hourly rate of £34.62.