Administrative Assistant, Paralegal

About the company

Universal Music Group is a global leader in music, operating across recorded music, publishing, merchandising, and audiovisual content in more than 60 countries. The company focuses on discovering and developing artists and songwriters, and on creating, distributing, and promoting music that reaches audiences worldwide.

Role overview

Universal Music Group is hiring a Paralegal Administrative Assistant for its Santa Monica office. This position supports litigation attorneys within the Business and Legal Affairs department and combines paralegal work with day-to-day administrative coordination.

Key responsibilities

• Assist with protecting UMG content by helping investigate infringement matters, gathering evidence, confirming rights, and coordinating with counsel on claims.
• Research claims brought by or against UMG business units.
• Support responses to discovery demands, subpoenas, liens, and levies.
• Contribute to a quarterly legal matters report by coordinating updates with attorneys, internal teams, and outside agencies.
• Review contracts and prepare concise summaries.
• Draft and update agreements, charts, memoranda, letters, and related documents.
• Handle administrative tasks such as correspondence, expense reporting, and travel coordination.
• Take on additional duties as needed by supervisors.

Required skills and abilities

The right candidate should bring strong communication skills, a careful eye for detail, sound professional judgment, and the ability to complete assigned work without close supervision. This role also calls for initiative, ownership, strong organization, and the ability to juggle priorities in a fast-paced environment while working both independently and as part of a team. Solid typing ability and comfort with Microsoft Word, Excel, and Outlook are essential.

Experience and education

Previous paralegal experience is preferred, especially experience involving claims preparation or contract review/analysis. Advanced computer skills are important, including Microsoft Word features such as tables and redlining, along with Excel. A bachelor’s degree from an accredited college or university is required.

Benefits and perks

• Medical, dental, and vision coverage.
• Full coverage for in-network outpatient mental health services.
• Fertility support for eligible medical plan participants.
• Wellbeing reimbursements of up to $720 per year for eligible fitness classes, spa services, meal services, travel, and similar expenses.
• Student loan repayment support and tuition reimbursement.
• 401(k) plan with immediate 100% vesting on the first 5% of employee contributions, plus an additional company contribution.
• Flexible paid time off for exempt employees.
• Three weeks of PTO for non-exempt employees.
• Two weeks of paid winter break.
• 10 company holidays, including Juneteenth and Wellbeing Day.
• Summer Fridays between Memorial Day and Labor Day.
• Generous paid parental leave for all types of parents.

Important notes

This role is based in Santa Monica, California and is an on-site, full-time position. The company notes that the responsibilities described here may change over time. The salary range for this job is $38,610 to $65,000, and the final offer will depend on factors such as qualifications, relevant experience, skills, education, certifications or licenses, and location.

Eligibility and compliance

Applicants of all backgrounds are encouraged to apply. UMG is an equal opportunity employer. The company participates in E-Verify in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah. It is not enrolled in E-Verify in California or New York, and therefore cannot support candidates whose employment requires E-Verify enrollment, such as STEM-OPT candidates.

Job category

Business & Legal Affairs