Paralegal Administrative Assistant

About the Company

Universal Music Group is a leading global music business focused on artistry, innovation, and entrepreneurship. The company operates across recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries, while discovering, developing, producing, distributing, and promoting work from artists and songwriters worldwide.

Role Overview

The Santa Monica office is looking for a highly capable Paralegal Administrative Assistant to support litigation attorneys within the Business and Legal Affairs team. This position combines legal support with day-to-day administrative coordination.

What You’ll Do

• Help monitor and respond to misuse or infringement of company content, including researching issues, gathering evidence, confirming rights, and coordinating with counsel on claims.
• Investigate claims involving UMG business units, both those brought by the company and those asserted against it.
• Support responses to subpoenas, discovery demands, liens, and levies.
• Contribute to a recurring quarterly legal matters report by coordinating with attorneys, internal departments, and outside agencies to gather current information.
• Review contract documents and prepare concise summaries.
• Draft and update agreements, charts, memoranda, correspondence, and related materials.
• Handle administrative tasks such as correspondence, expense documentation, and travel planning.
• Take on additional work as directed by supervisors.

Skills and Experience

The ideal candidate communicates clearly, pays close attention to detail, and represents the team professionally. Success in this role requires strong follow-through, good judgment, initiative, and the ability to manage multiple priorities under pressure. The person should be comfortable working independently as well as with others, and should have strong typing and computer abilities, especially with Word, Excel, and Outlook. Advanced Microsoft Word skills, including tables and redlining, and solid Excel experience are important. Background as a paralegal, experience preparing claims, or familiarity with contract analysis is an added advantage.

Education

A bachelor’s degree from an accredited college or university is required.

Benefits and Perks

• Medical, dental, and vision coverage
• Full coverage for in-network outpatient mental health services
• Fertility support for eligible medical plan members
• Wellbeing reimbursements of up to $720 per year for fitness, spa, meal services, travel, and more
• Student loan repayment support and tuition reimbursement
• 401(k) with immediate 100% vesting on the first 5% of employee contributions, plus an additional company contribution
• Flexible paid time off for exempt employees
• Three weeks of PTO for non-exempt employees
• Two weeks of paid winter break
• 10 company holidays, including Juneteenth and Wellbeing Day
• Summer Fridays between Memorial Day and Labor Day
• Generous paid parental leave for all types of parents

Additional Information

This job summary is subject to change as business needs evolve. Universal Music Group is an equal opportunity employer. The company participates in E-Verify in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah. It is not enrolled in E-Verify in California or New York and cannot support applicants whose employment requires E-Verify enrollment, including some STEM-OPT candidates.

Compensation

The posted base salary range is $37,300 to $65,000 annually. The final offer depends on factors such as experience, skills, education, certifications, professional licenses, and location.

Job Category

Business & Legal Affairs