Administrative Assistant IV, School of Nursing

Position overview

The University of Nevada, Las Vegas is hiring an Administrative Assistant IV for the School of Nursing. This role provides advanced administrative, scheduling, budgeting, records, and coordination support to department leadership, faculty, and search committees within the School of Nursing.

Key duties

This position supports chairs and school leadership with course scheduling, faculty assignments, reports, leave tracking, budget monitoring, travel coordination, onboarding, compliance tracking, and recruitment support. It also involves maintaining secure files, organizing evaluation processes, assisting with office and software requests, and handling reception and word-processing tasks.

Administrative and academic support

• Coordinate course times, days, and room requests with the university scheduling office and share semester schedules with faculty as directed.
• Help organize faculty teaching assignments and support scheduling, reporting, and evaluation finalization for school leadership.
• Compile statistics and prepare reports to help evaluate department operations and support decision-making.
• Track faculty teaching reassignments and maintain leave records during break weeks throughout the year.
• Support reception functions, appointment setting, data entry, and document preparation for department chairs.

Budget, travel, and records management

• Monitor department accounts and provide chairs with updates on available funds, orders, invoice payments, and account balances.
• Assist with trend review, historical data, and projections to support budget planning.
• Gather travel cost information, arrange transportation and lodging, manage travel allowances, and prepare reimbursement paperwork according to university policy.
• Track faculty travel funds through spreadsheets and records and report balances and usage with the Director of Finance.
• Maintain secure filing systems and archives needed for departmental documentation and assessment reporting.

Faculty, hiring, and compliance support

• Help with new faculty orientation and respond to faculty needs related to office equipment and software requests.
• Coordinate the hiring and onboarding process for part-time instructors as directed by leadership, including related financial tracking.
• Support monitoring of clinical compliance for teaching faculty and nursing staff and help ensure licenses remain current.
• Work with faculty researchers to obtain needed materials and track spending for certain accounts, including grants and awards.
• Organize faculty recruitment activities, distribute search announcements, collect applicant information, and support search committees.

Application and recruitment instructions

Applications must be completed carefully and submitted before the recruitment closes. Required attachments must be included, and the application cannot be saved once started, so applicants should gather all materials in advance. The recruitment may close early depending on the number of applications received. Only electronic applications submitted through Workday will be accepted; emailed documents will not be reviewed. If applicable, veterans should include supporting service documentation. Incomplete applications will not move forward.

About the school and university

The School of Nursing offers accredited undergraduate and graduate nursing programs, including BSN, MS, DNP, and PhD options. UNLV is a large public research university with a strong commitment to diversity, community engagement, and academic excellence. The university emphasizes a respectful workplace and expects employees to support equity, inclusion, and campus values.

Equal opportunity information

UNLV provides equal employment opportunity and does not discriminate based on protected characteristics under federal and state law. The university also states that sex discrimination is prohibited under Title IX and provides a process for reporting concerns or filing complaints.

Additional notes

Internal UNLV and NSHE candidates must apply through the internal Workday process using the Find Jobs function and the requisition number R0152137. Submitting through the wrong process may result in the application being returned. The posting also notes that veteran applicants and eligible family members are encouraged to apply and may contact the university for support.

Benefits and programs

Employees may be eligible for a strong benefits package that includes paid time off, sick leave, holidays, medical, dental, and vision coverage, retirement options, voluntary benefits, no state income tax, and tuition discounts for employees and eligible family members. Additional workplace programs include recognition initiatives, athletic ticket discounts, purchase discounts, RebelCard savings, wellness programming, development opportunities, leadership growth, onboarding support, and opportunities to connect with colleagues.

Work schedule and closing details

This is a full-time onsite role in the Las Vegas metropolitan area. The position is classified at Grade 29, Step 1, with a salary of $50,153.76. The recruitment closes at midnight Pacific Standard Time on June 25, 2026, unless it closes earlier due to application volume.