Administrative Assistant - Investment Banking

About HSBC Saudi Arabia

HSBC Saudi Arabia delivers investment banking services to a wide range of corporate and institutional clients across private and government sectors. Its client base includes public companies, private businesses and establishments, funds, government bodies, as well as family-owned businesses and offices.

Role Summary

This position supports department and unit heads by ensuring smooth administrative operations across the bank. The work includes day-to-day facility coordination, mail handling, and broader office support that keeps services running efficiently.

Key Responsibilities

• Oversee administrative team activities and coordinate staffing so all department areas are adequately covered.
• Follow and help enforce the organisation’s policies and procedures.
• Manage and monitor financial administration to keep bank records accurate and up to date.
• Perform reconciliations for the general ledger, bank statements, payables, receivables, and weekly deposits.
• Support the Investment Banking Co-Heads and management teams in achieving their operational targets.
• Ensure customer records remain current and that HSBC SA standing instructions are completed correctly and on time.
• Carry out essential client banking transactions such as internal transfers, payments, and drafts.
• Help maintain service-level commitments and provide a consistently high standard of client service.
• Respond to customer queries with accuracy, quality, and timely issue resolution.
• Step in during unexpected absences and busy periods at counters and client-facing desks.
• Review, scan, and distribute daily correspondence for multiple clients and internal stakeholders.
• Prepare financial reports such as income statements and balance sheets.
• Ensure transactions are properly entered and recorded in accounting systems.
• Work closely with department and investment banking co-heads to coordinate administrative and service-related activities.
• Assist departments and employees by identifying requirements and helping process employee requests.

Requirements

• A bachelor’s degree in business administration or a related discipline is preferred.
• 1 to 3 years of relevant experience in a similar position is required.
• Prior banking-sector experience in the region, especially with an administrative focus, is preferred.

Additional Information

This is a full-time, onsite role based in Riyadh, Saudi Arabia. The job involves supporting both internal teams and clients, maintaining accuracy in records and transactions, and helping ensure smooth day-to-day operations across the bank.

Terms & Conditions

No stipend or salary details were provided in the source. No vacancy count, start date, or application deadline was specified.