Administrative Assistant - Fire Protection National Service Division

Company Overview

Shambaugh & Son, L.P. stands as one of Indiana's largest mechanical, electrical, and plumbing contractors and is recognized nationally for excellence in specialty contracting. The company handles a comprehensive range of construction services, including new builds and retrofits for sectors such as industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel.

Job Summary

The Fire Protection National Service Division is seeking an Administrative Assistant to provide critical organizational and administrative support to streamline daily operations. This position functions as an essential hub for internal teams, leadership, and customers through communication management, schedule coordination, record maintenance, and operational support.

Key Responsibilities

• Deliver administrative assistance to department personnel and leadership.
• Organize calendars, arrange meetings, manage schedules, and coordinate travel plans.
• Prepare and maintain various documents, reports, and records efficiently.
• Field and direct inquiries from customers and employees professionally.
• Support tasks such as data entry, filing, purchase order handling, and invoice processing.
• Manage office communications, orchestrate meetings, and assist with special projects.
• Contribute to onboarding procedures and prepare training materials.
• Ensure timely and precise completion of assigned administrative duties.
• Perform any additional duties as assigned.

Qualifications

• Minimum education: High school diploma or equivalent; associate degree preferred.
• At least 2 years of experience in administrative support, office assistance, or customer service roles.
• Strong aptitude for organization and keen attention to detail.
• Excellent oral and written communication abilities.
• Proficient in Microsoft Office suite including Outlook, Word, Excel, and Teams.
• Capable of prioritizing multiple tasks while maintaining accuracy and professionalism.
• Reliable attendance with willingness to work extended hours and weekends as needed.

Additional Information

Shambaugh & Son is an Equal Opportunity Employer committed to creating a diverse and inclusive workplace. The firm provides competitive compensation and benefits, welcoming talented individuals to contribute to ongoing growth and success.

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