Company Secretarial Assistant

About Universal Music Group

Universal Music Group (UMG) stands as the world's foremost music company, powered by a passionate and committed team spanning areas such as A&R, finance, legal, digital, sales, and marketing. UMG is dedicated to career development within a commercial, innovative environment leading in all business aspects.

UMG embraces diversity and inclusivity across gender, race, disability, sexual orientation, religion, age, marital status, and neurodiversity. The company ensures appropriate accommodations during recruitment and employment to support various needs and working styles. Applicants requiring adjustments during the recruitment process can contact the company accordingly.

Role Overview

The Company Secretarial Assistant will provide comprehensive company secretarial and administrative assistance to the Group Company Secretary. Initially offered as a 6-month contract with potential for permanent placement, this role involves managing corporate governance and compliance tasks.

Key Responsibilities

• Assist in maintaining statutory company records via Diligent Entities software.
• Support the timely and precise filing of director changes and other mandatory documents with Companies House and regulatory agencies.
• Ensure all statutory deadlines, including confirmation statement preparations and filings, are strictly met.
• Provide general administrative duties including diary management and coordination with other departments on secretarial matters.
• Manage the company’s compliance calendar effectively.
• Collaborate with finance teams, auditors, directors concerning financial audit preparations.
• Promptly disseminate communications for the Company Secretary.
• Coordinate with external notaries and legal representatives for document notarisation when required.
• Provide corporate and statutory information to internal and external stakeholders.
• Support Events Health & Safety and insurance responsibilities as needed.
• Perform additional duties assigned by the Company Secretary.

Qualifications and Experience

• Graduate of CGI or actively pursuing the Chartered Governance Institute qualification; study support provided if needed.
• Familiarity with company secretarial tools such as Diligent Entities.
• Preferably some background experience within legal or company secretarial teams.
• Comprehensive understanding of Company Secretary functions.
• Proficient in Microsoft Office suite, especially PowerPoint, and Adobe Acrobat.
• Excellent communication, organization, and meticulous attention to detail.
• Strong confidentiality, discretion, and ownership over tasks with urgency.
• Adaptable to shifting priorities and demonstrates professionalism and maturity.
• Ability to maintain composure under pressure and act autonomously using good judgement.

About UMG UK

UMG UK is the nation's premier music entertainment company, dedicated to influencing culture through artistic power. The group supports UK artists in producing, distributing, and promoting acclaimed and commercially successful music globally.

Benefits Package

• Group Personal Pension Scheme with contributions ranging from 3% to 9%
• Private Medical Insurance
• 25 days of paid annual leave
• Interest-Free Season Ticket Loan
• Holiday Purchase Scheme
• Optional Dental and Travel Insurance
• Cycle to Work Scheme
• Salary Sacrifice Cars
• Subsidised Gym Membership
• Access to Employee Discounts through Reward Gateway

Additional Information

While this job description outlines core responsibilities and expectations, the dynamic nature of the business means tasks and duties may evolve. The description serves as a broad guideline, not an exhaustive or fixed list of responsibilities.