Administrative Assistant

About Viable Medical Solutions

Viable Medical Solutions operates as an independent medical device sales organization focusing on Orthopedic, Sports Medicine, and Post-Operative Orthopedic products throughout Florida. The company aims to deliver innovative and affordable medical devices that enhance patient satisfaction, improve clinical results, and elevate overall health care experiences. Team members play a vital role in advancing medical technologies that benefit patients and healthcare providers regionally.

Job Responsibilities

• Manage calendars and schedule meetings to support executive leadership.
• Organize company files and maintain accurate records and documentation.
• Perform clerical duties including data entry and document preparation.
• Answer and direct telephone calls and respond to email communications professionally.
• Coordinate communication between internal departments to facilitate seamless operations.
• Assist with report preparation to support sales and service functions.

Qualifications and Skills

• Strong administrative and clerical skills such as document organization, schedule management, and data handling.
• Excellent telephone etiquette and effective written and verbal communication capabilities.
• Experience providing executive administrative support, including meeting coordination, travel planning, and confidential information management.
• Proficiency in office software including word processors, spreadsheets, email platforms, calendar management, and basic CRM or database tools.
• High attention to detail, solid time management, and the ability to prioritize multiple tasks effectively in a remote environment.
• Relevant experience in healthcare, medical device sales, or sales support preferred.
• Must have a high school diploma or equivalent; further education in business administration or related disciplines is advantageous.