Administrative Affairs Executive

Role overview

This position supports both administrative coordination and facility oversight for the organization. The role combines day-to-day office administration with management of buildings, office spaces, accommodations, vendor services, and maintenance activities to help keep operations running smoothly.

Administrative duties

• Handle routine office administration and keep daily operations organized.
• Track office supplies, manage purchases, and maintain inventory levels.
• Draft administrative documents such as reports, letters, memos, and internal paperwork.
• Maintain personnel files and administrative records in line with company policies.
• Arrange meetings, events, travel, and other logistical requirements.
• Oversee service agreements and follow up with external vendors and contractors.
• Ensure administrative practices follow internal procedures and compliance standards.
• Contribute to the improvement and implementation of administrative workflows that increase efficiency.

Facilities and asset management

• Supervise the upkeep of buildings, offices, accommodations, and related facilities.
• Coordinate preventive and corrective maintenance with service providers and contractors.
• Carry out periodic checks to confirm that facilities remain safe, clean, and fully functional.
• Monitor utility services such as electricity, water, air conditioning, and other building systems.
• Manage office furniture, equipment, and organizational assets.
• Follow up on facility issues and ensure they are resolved promptly.
• Support space planning, office relocation, and improvement initiatives.

Compliance and organizational context

• Ensure adherence to health, safety, and environmental requirements.

About the organization

The Dubai Foundation for Women and Children is the first officially licensed non-profit shelter and humanitarian care provider in the United Arab Emirates dedicated to supporting women and children affected by domestic violence, child abuse, and human trafficking. Established in 2007, it offers immediate shelter, protection, and support in line with international human rights principles.

Additional information

• Job category: Human Resources.
• Advertiser: Dubai Government.
• Nationality requirement: UAE nationals only.
• Salary: not specified.
• Work schedule: full time.
• Posting date: 18/06/2026.
• Closing date: 18/07/2026.

Qualifications

• A bachelor’s degree in Business Administration, Facilities Management, Engineering, or a closely related discipline is required.
• Professional certification in Facilities Management is considered an added advantage.
• Experience of 3 to 5 years in administration, facilities management, or a similar area is expected.
• Prior exposure to maintenance coordination, contract handling, and office operations is required.