Administration Officer (Data Management)

Role overview

UniSC’s Student Business Services team is seeking an Administration Officer to support curriculum data and timetabling activities at the Sunshine Coast, Sippy Downs campus. In this fixed-term position, you will work with the Timetabling and Curriculum Data team to keep curriculum, program and course records accurate in PeopleSoft and associated systems, assist with the creation and upkeep of student-focused class timetables across multiple campuses, and provide data, reporting and operational guidance that helps improve enrolment processes, progression and use of teaching spaces.

Key duties

• Support the upkeep of curriculum, program, course and class information in PeopleSoft and the university’s timetabling platforms.
• Help design, implement and maintain class timetables and room allocations that meet student and teaching needs across UniSC campuses.
• Produce data sets, reports and recommendations that assist with enrolment planning, curriculum adjustments, student progression and ongoing improvement work.

What we are looking for

The ideal candidate is organised, detail-oriented and comfortable working with data, systems and administrative processes. You should be able to manage competing demands, communicate well with different stakeholders and contribute to accurate, service-focused outcomes.

Selection criteria

• A degree with relevant experience, or an equivalent mix of education, training and proven experience in a tertiary education or student administration setting.
• Hands-on experience using student information systems, databases or other complex business systems, with a strong emphasis on data accuracy and integrity.
• Sound analytical and problem-solving ability, including the capacity to assess issues, develop solutions and respond effectively in a changing environment.
• Strong written, verbal and interpersonal communication skills, along with the ability to collaborate and build effective relationships with a wide range of stakeholders.
• Proven ability to deliver high-quality client service while balancing priorities and meeting deadlines.
• Advanced computer literacy, including confident use of Microsoft Office and experience maintaining and reporting from databases and management systems.

Employment details

• Location: Student Services, UniSC Sunshine Coast, Sippy Downs, Queensland, Australia.
• Classification and pay: Level 5, $82,843 to $93,358 per year, plus employer superannuation of up to 17%.
• Hours: Full-time, 36.25 hours per week.
• Engagement: Fixed-term appointment until May 2027.

Additional information

Applicants are encouraged to apply even if their background does not match every requirement exactly. UniSC values skills and experience gained through work and life, and considers applications from people who may be a strong fit for this role or other opportunities.

UniSC is an equal opportunity employer and welcomes applications from people of all backgrounds, including candidates with disabilities, women in STEM, First Nations Peoples, and individuals of diverse cultures, genders, abilities and experiences. The university assesses achievement relative to opportunity and encourages applicants to explain their achievements in that context.

For help with the application process, candidates may contact the university by email at unisc-careers@usc.edu.au or by phone at +61 7 5430 2830.

Application instructions

Applications must be submitted through the university’s careers website by midnight on Sunday, 28 June 2026. A position description is available for reference: 494605_Administration Officer (Data Management).pdf.

Your application must include a resume and a statement of suitability of no more than two pages, with both assessed against the selection criteria in the position description.

For a confidential discussion about the role, please contact Melinda Shelley, Acting Manager, Timetabling and Curriculum Data (Enrolments & Timetabling) - Student Services, by telephone on 07 5456 3400 or by email at mshelley@usc.edu.au.

Workplace and benefits

UniSC describes itself as a growing university with five campuses in South East Queensland and an expanding presence in major capital cities. It highlights strengths in sustainability, research, teaching excellence, student success and meaningful contribution to local and global challenges.

• Collaborative, supportive and welcoming workplace culture.
• Modern teaching and research facilities.
• Professional development and career progression opportunities.
• Athena SWAN Bronze Award recognition through the Science in Australia Gender Equity (SAGE) initiative.
• Flexible work arrangements and generous leave options.
• Salary packaging options and 17% superannuation.
• Employee assistance program, fitness passport and discounted private health cover.

Work rights and recruitment notes

Applicants must already hold legal work rights in Australia. UniSC does not accept unsolicited applications. Agency enquiries should be directed to unisc-careers@usc.edu.au.