Accounts Receivable Office Assistant

Role overview

This position combines accounts receivable work with general office support for a growing international manufacturer that produces premium equipment for forestry, land management, construction, and infrastructure markets. The company is recognized for engineering quality, innovation, customer-oriented solutions, and a strong focus on operational excellence.

The role reports to the Accounting Supervisor and supports both financial processing and day-to-day office operations. It is well suited to someone who can balance AR responsibilities with administrative tasks in a busy, collaborative environment.

Accounts receivable duties

• Record customer payments, post them accurately, and complete reconciliations.
• Prepare daily bank deposits and process them in a timely manner.
• Track overdue balances and assist with collections to help maintain cash flow.
• Research and resolve discrepancies in account records.
• Handle AR-related questions from customers and internal departments.
• Reconcile company credit card activity and related expenses.
• Process customer credits and returns, including RGA-related items.
• Review credit applications and set up new customer accounts.
• Create equipment invoices and assist with parts invoicing when needed.
• Provide responsive, professional service to both internal teams and external customers.

Office support responsibilities

• Serve as backup reception coverage by answering calls and welcoming visitors.
• Support employees and guests with general office needs.
• Help with routine administrative tasks to keep office operations running smoothly.

Qualifications and requirements

• 3 to 5 years of practical experience in accounts receivable and/or office administration.
• High school diploma or equivalent is required.
• An associate's or bachelor's degree in business, accounting, or a similar field is preferred.
• Strong working knowledge of Microsoft Office, especially Excel.
• Clear written and spoken communication skills.
• Strong organization and careful attention to detail.
• Ability to work independently while handling several priorities and deadlines.
• Background in manufacturing or an industrial setting is an added advantage.

Ideal candidate profile

• Comfortable communicating with professionalism, confidence, and empathy.
• Strong at troubleshooting issues and applying practical solutions.
• Reliable team player who takes initiative and ownership.
• Handles financial information with integrity, precision, and accountability.
• Flexible enough to support both accounting and office administration work.
• Able to build positive relationships across departments and with customers.

Schedule

Monday through Friday, 8:00 AM to 5:00 PM.