Accounts Payable Specialist

Role overview

We are hiring an Accounts Payable Specialist in Canada for a partner organization that handles the application process and subsequent hiring steps directly. This is a hands-on finance position in a high-volume setting, supporting the complete accounts payable cycle across multiple entities and regions.

The role focuses on accurate and timely handling of supplier invoices, employee expenses, and vendor payments. Success in this position requires careful attention to detail, comfort with structured controls, and the ability to work collaboratively with both internal teams and outside vendors. You will contribute to payment accuracy, compliance, financial integrity, and efficient operations, while also taking part in month-end and year-end finance activities.

Key accountabilities

• Check and process supplier invoices by matching them against purchase orders, receipts, and required approvals in ERP and workflow systems.
• Track invoice queues, enter data promptly, route items correctly, and close out exceptions in line with company policy.
• Run weekly payment activities using multiple payment methods such as wire transfers, EFT/ACH, virtual cards, cheques, and related instruments.
• Assess and process employee expense claims while making sure they follow internal guidelines.
• Handle vendor correspondence, including invoice disputes, payment concerns, and unresolved account balances.
• Match supplier statements and work with internal stakeholders and vendors to clear variances or obtain missing backup.
• Assist with sales tax checks, year-end reporting, and audit-related preparation.
• Support month-end closing tasks and provide general accounting and administrative assistance when required.

Required background

Candidates should have at least 2 years of experience in accounts payable, accounts receivable, or a similar accounting/finance support role. A solid understanding of accounting basics, procurement workflows, and invoice-to-pay processes is needed.

Experience with ERP platforms and AP workflow software, such as Basware or comparable tools, is an advantage. Strong proficiency with Microsoft Office, especially Excel, Word, and Outlook, is also expected.

The ideal person will be highly detail-oriented, able to manage large transaction volumes accurately, communicate professionally with a range of stakeholders, and apply sound judgment when resolving issues or escalating concerns. The role also calls for the ability to work independently in a busy environment while handling multiple priorities.

Benefits and workplace environment

• Competitive pay aligned with experience and market benchmarks.
• Comprehensive health and wellness coverage.
• Opportunities for learning, training, and career advancement.
• Exposure to a global finance function with complex, multi-entity operations.
• Modern workplace amenities designed to support comfort, wellbeing, and productivity.
• An inclusive, collaborative culture that values ongoing improvement and innovation.

Application and data processing notes

This opportunity is being managed through a partner company, which oversees applications and the next stages of the process. Applications are reviewed using an AI-supported matching workflow to help identify candidates that best fit the core requirements. Shortlisted profiles are then passed to the hiring organization, which makes the final hiring decisions and manages interviews or assessments.

By applying, you acknowledge that your personal information may be processed to evaluate your candidacy and shared with the employer for recruitment purposes, in line with applicable data protection laws. AI tools may assist in reviewing applications, resumes, and responses, as well as in identifying possible inconsistencies or verification signals; however, human review remains part of the process and final hiring decisions are made by people.