Accounts Payable Clerk - Automotive Dealership Accounting

About Grubbs Family of Dealerships

Grubbs Family of Dealerships is a well-established, multi-brand family-owned automotive group with a strong presence throughout the DFW Metroplex and Texas. Our reputation is grounded in integrity and putting customers and employees first. We offer career growth opportunities, comprehensive training, and a supportive work environment shaped by professionalism and continuous improvement.

Role Overview

We are seeking a meticulous and well-organized Accounts Payable Clerk to oversee the dealership group’s payables. This position demands precision, timely processing, and strong vendor relationship management to ensure clean financial records and protect company cash flow.

Key Responsibilities

• Accurately process vendor invoices by verifying against purchase orders, receipts, and approvals.
• Assign invoices to correct account codes and schedules, posting them promptly.
• Prepare and execute check runs, ACH, and electronic payments with accuracy.
• Reconcile vendor statements, promptly addressing any discrepancies or overdue balances.
• Maintain thorough, audit-ready payable records and support timely month-end financial closings.
• Manage payable schedules and ensure aging reports are current to safeguard cash and vendor relations.
• Communicate professionally with vendors and internal teams to swiftly resolve payment-related issues.
• Assist the controller and office manager with reconciliations and other accounting duties as required.

Performance Standards

• Consistently deliver accurate and timely invoice processing to avoid surprises in aging reports.
• Maintain clean and reconciled payable schedules with early identification of discrepancies.
• Dependably support month-end closing activities on schedule.
• Ensure all payables are documented and ready for audits.
• Foster strong vendor relationships through precise, timely, and professional communication.

Candidate Qualifications

• Preferably experienced in accounts payable or automotive dealership accounting.
• Exceptional attention to numerical detail and accuracy.
• Familiarity with Dealer Management Systems such as Tekion, CDK, or Reynolds is advantageous.
• Proficient in Microsoft Excel and standard office software applications.
• Highly organized with reliability and a strong commitment to meeting deadlines.

Why Join Grubbs?

• Stable office-based role within a respected accounting team.
• Potential for advancement within the business office.
• Family-owned company culture that values every employee.
• Health, dental, and vision insurance benefits.
• 401(k) plan with company match.
• Paid time off for work-life balance.
• Employee vehicle purchase program.

Additional Information

Grubbs is committed to equal employment opportunities for all individuals. Hiring decisions are based on qualifications and potential without discrimination based on race, color, religion, sex, national origin, age, marital status, disability, citizenship status, or other legally protected characteristics.