Accounting Specialist

About the Role

Wave AVL is a design-build company focused on audio, video, and lighting integration. Its work spans churches, commercial properties, entertainment spaces, educational facilities, and sports venues. The company is hiring an Accounting Specialist to strengthen its Accounting team. This role will take primary responsibility for accounts payable while also helping with expense management, corporate card administration, and day-to-day accounting tasks. Working closely with the Accounting Director, the position supports accurate books, smooth processes, and responsive internal service.

Accounts Payable

• Take ownership of the full accounts payable cycle, beginning with invoice intake and ending with payment completion.
• Check, assign coding to, and process vendor invoices accurately and on time.
• Pair invoices with purchase orders and any required backup documentation.
• Handle ACH transfers, wire payments, and paper checks.
• Track payment timelines while taking advantage of vendor terms and available discounts.
• Keep vendor records current, including W-9 forms, banking details, and payment support files.
• Review vendor statements, identify differences, and close out issues quickly.
• Communicate in a professional manner with vendors about invoices, payments, and account-related questions.

Corporate Credit Cards & Expense Management

• Manage the company’s corporate credit card program.
• Audit employee expense reports for proper coding, receipts, accuracy, and policy compliance.
• Follow up with employees when approvals or supporting documents are missing.
• Process reimbursements promptly while staying aligned with company rules.
• Reconcile monthly corporate card statements.
• Contribute to the upkeep of expense policies and procedures.

Accounting Operations

• Support month-end and year-end close processes.
• Prepare journal entries and related supporting schedules.
• Complete account reconciliations.
• Keep accounting records and documentation well organized.
• Assist with sales tax filings, audit support, and financial reporting requests.
• Cross-train across accounting duties to provide coverage when needed.

Department Support

• Work with project managers, purchasing, warehouse, and leadership teams to maintain accurate financial data.
• Help improve accounting workflows and internal controls.
• Take on additional accounting and finance tasks as the department expands.

Qualifications

• Strong alignment with company values and a collaborative, team-oriented approach.
• 2 to 5+ years of experience in accounting, bookkeeping, or accounts payable.
• Ability to handle several deadlines at once without sacrificing accuracy.
• High integrity and sound judgment when dealing with confidential financial information.
• Self-driven problem-solving mindset with an ability to improve processes proactively.
• Excellent organization and strong attention to detail.
• Hands-on experience with ERP or accounting systems.
• An associate’s or bachelor’s degree in Accounting, Finance, or a related discipline is preferred.
• Background in construction, manufacturing, project-based businesses, or systems integration is preferred.

Additional Information

This is a full-time remote position based in the United States. The role reports to the Accounting Director. Compensation is listed at $50,000 to $65,000.