Virtual Executive Assistant (Remote, Part-Time)

About Execly

Execly is an expanding virtual executive assistant agency located in the San Francisco Bay Area. Our mission centers on enabling founders and executives to attain greater mental ease and a balanced professional and personal life. We are seeking dedicated Virtual Executive Assistants to augment our dynamic team. Ideal candidates embody integrity, a supportive nature, adaptability, analytical thinking, attention to detail, strong organization, proactivity, resourcefulness, self-motivation, and a problem-solving mindset.

Position Summary

This part-time role offers a minimum commitment of 10 remote work hours per week with availability required Monday to Friday, 9:00 AM to 5:00 PM aligned with our clients' respective time zones. There is potential for this role to evolve into a full-time position. As a Virtual Executive Assistant with Execly, your primary function is to deliver executive-caliber administrative support directly to clients and their teams, managing tasks and projects efficiently and with precision across a variety of client needs.

Key Responsibilities

• Overseeing multiple calendars and schedules for clients
• Editing and proofreading documents and presentations for quality and accuracy
• Performing data entry tasks
• Managing several email inboxes
• Collecting, verifying, and submitting expense reports
• Handling incoming and outgoing phone communications
• Transcribing minutes and notes from meetings
• Providing on-site support at client company gatherings or events when required
• Managing purchases as needed
• Conducting research on diverse topics
• Arranging reservations including dining and wellness appointments
• Publishing client content on social media platforms
• Organizing and booking travel arrangements
• Supporting various personal and lifestyle administrative tasks
• Undertaking other executive administrative duties as necessary, including potential travel responsibilities

Technical Proficiencies

• Experience with expense management tools (such as Concur, Expensify)
• Proficient in Google Workspace (Docs, Sheets, etc.)
• Familiarity with password management software like LastPass
• Competent in Microsoft Office applications
• Skilled at project and task management software, e.g., Asana or Trello
• Experienced in video conferencing platforms like Zoom or Teams

Requirements

• Must own a computer, reliable private internet connection, and a smartphone with email capabilities
• At least 1 year of previous administrative or executive assistant experience required; 3 years preferred
• Education level of Associate or Bachelor's degree is required

Compensation and Conditions

• Starting wage at $20 per hour, commensurate with experience
• Additional benefits provided following successful completion of probation
• Employment is as a W2 employee
• Applications are welcomed from residents across the U.S., excluding Maine, Massachusetts, Montana, North Dakota, Ohio, Rhode Island, Washington, West Virginia, and Wyoming
• Background checks via Checkr may be conducted upon conditional job offers

Equal Employment Opportunity

Execly is committed to providing equal employment opportunities to all applicants and employees.