Supply Chain Coordinator

About TENSHOU Collection

TENSHOU Collection is committed to introducing authentic Japanese fine dining experiences to the U.S. market, emphasizing superior craftsmanship, hospitality, and excellence. The brand is preparing to launch its initial venues in West Hollywood and Las Vegas in 2026, with plans to expand to New York thereafter. We are assembling a corporate team dedicated to laying the groundwork of a premier hospitality enterprise.

Primary Responsibilities

• Assist in planning and executing purchasing for ingredients, beverages, and restaurant supplies to ensure smooth operations.
• Accurately place orders on schedule, confirm deliveries, and follow up on any delays or inconsistencies.
• Collaborate with Accounts Payable to resolve purchase order and invoice discrepancies promptly.
• Maintain detailed records of purchases, vendor interactions, and pricing trends to support sourcing decisions and reporting.
• Keep track of market trends, vendor promotions, and product availability to advise senior leadership on opportunities.
• Monitor inventory levels across assigned categories, anticipating stock shortages or overstock situations.
• Participate in monthly inventory counts with store and kitchen teams to ensure accurate data alignment.
• Support reconciliation efforts by addressing discrepancies between physical and system inventories.
• Maintain inventory accuracy in line with company targets and avoid unplanned stockouts.
• Ensure adherence to recipe standards and food quality during receiving, reporting any deviations.
• Facilitate vendor communication, engage in pricing talks, and help resolve service issues to meet sourcing goals.
• Develop and sustain strong relationships with suppliers, chefs, and store personnel.
• Monitor and report on vendor performance metrics such as delivery timeliness, pricing accuracy, and quality.
• Conduct visits to store and supplier locations for quality assurance and feedback gathering.
• Analyze purchasing and inventory data to uncover cost-saving and waste-reduction opportunities and recognize demand patterns.
• Assist in forecasting purchases based on past usage, seasonal variations, and current demands.
• Track budgets for purchasing, reporting variances to ensure spending stays within limits.
• Generate regular reports and share insights during sourcing and planning meetings.
• Utilize tools such as Excel, ERP, and POS systems to support procurement data management and reporting.
• Ensure compliance with sourcing policies, food safety laws, and internal operational standards.
• Support training and onboarding initiatives for supply chain and purchasing personnel as needed.
• Perform other supply management-related tasks commensurate with role scope.

Qualifications

• Associate's or Bachelor's degree, or relevant equivalent experience in supply chain, purchasing, business, or hospitality operations.
• 1 to 3 years of experience in purchasing, supply management, or inventory control within restaurants, hospitality, food service, or food distribution sectors.
• Proven ability to support procurement activities, coordinate with vendors, analyze data, and communicate effectively across teams.
• Familiarity with inventory monitoring and reconciliation procedures.
• Proficient Excel skills; experience with ERP, inventory management, and POS software.
• Legal authorization to work in the United States (Form I-9 required).
• Physical ability to stand and walk for extended durations and lift weights up to 50 pounds.
• Willingness to travel regularly to store locations, vendors, and events within California and occasionally to other states.
• Preferred experience includes exposure to Japanese cuisine, imported specialty foods, or fine dining supply standards.
• Strong preference for bilingual proficiency in Japanese and English due to company and ownership structure.
• Preferred additional certifications include supply chain or purchasing certifications (CSCP, CPP, or equivalent) and sommelier or Certified Sake Professional credentials.