Site Administrator

About Abbott

Abbott is an international healthcare leader dedicated to pioneering science that enhances people's health globally. Our nutrition division delivers scientifically researched nutrition products supporting individuals from infancy through adulthood, with trusted brands like Similac®, PediaSure®, Pedialyte®, Ensure®, and Glucerna® being relied upon worldwide.

Working at Abbott

Abbott offers meaningful career opportunities to grow personally and professionally while supporting work-life balance and authenticity. Employees enjoy benefits such as career development within a global company recognized by Fortune as highly admired, a supportive workplace for diversity, working mothers, women executives, and scientists.

Role Summary

The Administrative Support Coordinator will provide comprehensive office support across New Zealand sites, assisting with key objectives, timeline management, and site operations.

Key Responsibilities

• Serve as the primary reception contact handling general inquiries and site assistance.
• Manage distribution and record-keeping of staff ID cards.
• Oversee locker allocation and management.
• Coordinate EV charger access and troubleshoot reported issues.
• Support planning and execution of site events, including organizing catering, communications, and scheduling.
• Facilitate contractor inductions and maintain sign-in systems.
• Act as liaison for site cleaning services, conduct inspections, and manage related escalations.
• Create and manage purchase orders as needed.
• Order and maintain inventory of stationery, cleaning supplies, and café consumables.
• Ensure meeting rooms are properly arranged, clean, and equipped.
• Submit IT support tickets for onboarding new employees.
• Assist in coordinating drug and alcohol testing, health monitoring, and other HR/EHS activities.
• Manage courier shipments including label printing.
• Coordinate visitation logistics for site visitors such as executives and project teams.
• Participate in departmental meetings for continuous feedback and improvements.
• Adhere to ISO quality standards and company policies.
• Comply with Occupational Health, Safety, and Environmental guidelines to reduce risks.
• Properly use any provided Personal Protective Equipment (PPE).
• Promptly report accidents or incidents within 24 hours to management.
• Ensure all activities conform with employment legislation and company policies.
• Promote a culture of excellence and customer focus aligned with Abbott’s values.
• Maintain current knowledge of company procedures and regulatory requirements.

Candidate Requirements

• Minimum five years’ experience supporting administrative functions.
• Ability to handle multiple tasks with effective prioritization and meet deadlines.
• Strong organizational skills with attention to detail.
• Excellent interpersonal skills and proficiency in written and verbal communications.
• A proactive approach and commitment to continuous improvement.
• Competently skilled in MS Word, PowerPoint, and Excel applications.

Location

This full-time onsite role is based in Pokeno, Waikato, New Zealand.

Equal Opportunity Statement

Abbott encourages diversity and is dedicated to creating an inclusive workplace where all employees can thrive.