Senior Receptionist/Administrator

Role Overview

Babcock New Zealand is seeking a Senior Receptionist/Administrator in Devonport, Auckland, to act as the vital first contact for employees, clients, suppliers, and Defence stakeholders. Beyond typical reception duties, this position covers a broad range of functions including administrative support, event and travel coordination, financial assistance, facilities oversight, and executive support, ensuring efficient daily operations of a dynamic office environment.

Main Responsibilities

• Serve as the primary front-of-house contact, managing reception and visitor services.
• Coordinate advanced administrative tasks and support functions supporting executive staff.
• Oversee scheduling, calendar management, and meeting arrangements.
• Handle travel bookings and logistics for staff and visitors.
• Assist with financial processes, including invoice handling and related administration.
• Contribute to facilities management and office support initiatives.
• Identify opportunities to enhance administrative processes and workflows.

Candidate Profile

The ideal candidate is an organized, professional administrator adept at balancing multiple priorities with accuracy and attention to detail. They foster positive relationships with a wide range of stakeholders and proactively address challenges. Flexibility, adaptability, a customer-focused attitude, and a commitment to high-quality service are essential.

Essential Qualifications & Skills

• Certificate or Diploma in Business Administration or related field preferred.
• Valid full driver's licence.
• Eligibility to obtain and maintain a Defence Site Clearance (DSC).
• Proficient with Microsoft Office Suite.
• Strong capability in reception and front office management, stakeholder engagement, calendar and meeting coordination, travel and financial administration, and process enhancement.

Benefits and Workplace Culture

• Generous leave entitlements including annual, wellbeing, paid parental, and defence reservist leave.
• Supportive environment fostering career growth via capability frameworks and access to self-directed learning resources.
• Employee discount program offering savings on retail, health, entertainment, and travel.
• Comprehensive wellbeing program including online wellness resources and employee assistance services.
• Recognition programs encouraging embodiment of company principles such as kindness, collaboration, curiosity, and accountability.

About Babcock Australasia

Babcock Australasia combines extensive regional expertise with the deep legacy of a 130+ year global defence company. With over 1,800 staff, Babcock supports critical maritime, communication, and aviation capabilities to ensure customers meet operational goals securely and efficiently.

Additional Information

Applicants must be legally allowed to work in New Zealand and able to obtain NZ Defence Force Security Clearance. Pre-employment screenings may include reference, security, qualification, and work-rights verifications. Babcock is committed to responding to every applicant.