Remote Virtual Executive Assistant

About Zirtual

Zirtual is dedicated to maintaining a balanced work-life environment by connecting clients with skilled remote assistants who deliver high-quality and proactive support tailored to both personal and professional requirements.

Role Overview

As a Virtual Executive Assistant at Zirtual, you act as the principal liaison for assigned clients, managing tasks independently while supported by an Account Supervisor who aids in client relations, performance feedback, and guidance. Your responsibility is to enhance productivity for busy professionals by efficiently handling calendars, communications, and daily operations, ensuring smooth workflows and preempting client needs.

Key Responsibilities

• Effectively manage complex calendars, appointments, and schedules, including coordinating meetings and events across various time zones and resolving conflicts proactively.
• Oversee email inboxes by drafting, responding, and prioritizing communications, serving as the communication bridge between clients and their contacts.
• Prepare comprehensive documents, presentations, and reports; maintain organization of files and data entry tasks; assist with project tracking and coordination.
• Arrange travel bookings such as flights, accommodations, and transport, produce detailed itineraries, and manage alterations; coordinate virtual and in-person events and meetings.
• Support daily operational activities, conduct research, compile information, and identify efficiencies to improve business processes.

Required Skills and Attributes

• Exceptional organizational capabilities and proficient time management.
• Strong verbal and written communication skills, with meticulous attention to detail and accuracy.
• Competence in handling multiple clients and meeting strict deadlines independently while being proactive and solution-focused.
• Capability to work remotely with a high degree of professionalism and confidentiality.

Preferred Qualifications

• Proficiency in additional languages such as French or Spanish is advantageous.
• Previous experience supporting executives, entrepreneurs, or small businesses.

Educational and Experience Requirements

• Associate's or Bachelor's degree in Business Administration or an equivalent qualification or experience.
• Minimum of 2 to 4 years working in roles like Executive or Administrative Assistant, preferably supporting multiple clients or executives.
• Typing speed of at least 50 words per minute with accuracy.

Technical Proficiencies

• Familiarity with Google Workspace and/or Microsoft Office suites.
• Experience using calendar tools such as Google Calendar and Microsoft Outlook.
• Competence with project management and CRM platforms including Asana, Trello, ClickUp, Zoho, or Salesforce.
• Utilization of communication tools such as Slack, Zoom, and Microsoft Teams.

Work Requirements

• Must have reliable high-speed internet, computer, and telephone.
• Strict adherence to confidentiality and professional standards.
• Availability during typical business hours (PST or EST, Monday through Friday) unless otherwise arranged with clients in writing.
• This contract opportunity is limited to residents of the United States and Canada.

Compensation

This independent contractor role provides pay calculated as a percentage of client monthly plans, with average monthly earnings ranging from $1500 to $3800, depending on the client portfolio.

Security and Recruitment Integrity Advisory

Zirtual emphasizes secure and genuine recruitment practices. Candidates should be aware that Zirtual never requests payment or any personal financial details during hiring, nor provides or asks for payment for equipment. Authentic communications originate solely from @zirtual.com email addresses. Candidates are urged to be cautious with unexpected or suspicious outreach and report fraudulent activities promptly.