Executive Assistant

About the Role

Zirtual is a company that emphasizes work-life balance by providing skilled remote assistants catering to personal and professional requirements of clients. The Executive Assistant position is crucial, serving as the main contact for assigned clients while working autonomously with support from an Account Supervisor who aids in client management and quality control.

Key Responsibilities

• Handle complex calendar scheduling and coordinate appointments across multiple time zones, proactively avoiding conflicts.
• Manage email communications by monitoring inboxes, drafting replies, prioritizing messages, and serving as an intermediary between clients and contacts.
• Provide administrative assistance including preparing documents and reports, organizing files, entering data, and tracking tasks.
• Arrange travel plans, develop detailed itineraries, and coordinate both virtual and in-person meetings or events.
• Support daily operational activities, conduct research, gather information, and suggest improvements to processes for efficiency.

Qualifications & Skills

• Associate’s or Bachelor’s degree in Business Administration or a related discipline, or equivalent experience.
• Between two and four years of experience as an Executive Assistant or similar role, preferably supporting multiple clients or executives.
• Strong organization and time management capabilities, excellent written and verbal communication skills, and great attention to detail.
• Ability to handle several client demands simultaneously in a fast-paced, remote work environment.
• Typing speed minimum of 50 words per minute with accuracy.
• Technical proficiency with Google Workspace, Microsoft Office, calendar tools like Google Calendar or Outlook, project management and CRM platforms such as Asana, Trello, Zoho or Salesforce, and communication tools including Slack, Zoom, and Teams.
• Reliable computer, high-speed internet, and phone access; upholding confidentiality and professionalism.
• Bilingual skills in English and either French or Spanish, as well as experience supporting executives or entrepreneurs, are advantageous.

Work Conditions

Executives Assistants are expected to be accessible during agreed business hours, typically Monday to Friday on PST or EST time zones. Around-the-clock availability is not required. Weekly usage reporting and maintaining detailed client profiles under company standards is part of the role.

Compensation

This position functions on an independent contractor basis with pay structured as a portion of clients' monthly plans. Typical earnings range between $1,500 and $3,800 monthly based on client portfolio.

Security Advisory

Zirtual strictly prohibits any requests for payment or personal financial information during their hiring process. The company does not supply equipment nor demands payments. Communication with candidates will exclusively occur via emails from a valid @zirtual.com domain. Applicants should be vigilant against phishing scams and report suspicious activity promptly to the designated support address.