Project Coordinator

About Silentec

Silentec specializes in providing complete engineered noise control solutions tailored for various industrial environments including aircraft engine test facilities, power generation plants, and rooftop mechanical equipment on buildings. The company focuses on custom designing, fabricating, and installing silencers for ducts and stacks, as well as noise barriers, enclosures, and robust acoustic blast-resistant doors suitable for both indoor and outdoor applications. Joining the team means becoming part of a solution-focused, technically adept working environment that prioritizes customer satisfaction and impactful project contributions to improve workplaces and communities.

Role Overview

This full-time Administrative Coordinator role is based at Silentec's fabrication and laboratory facility in Montreal, QC. Reporting under moderate supervision and collaborating closely with fabrication-installation supervisors, project managers, and designers, the coordinator will engage directly with customers, subcontractors, and suppliers to ensure projects are completed efficiently and successfully while nurturing a positive organizational culture.

Key Duties

• Manage everyday administrative functions including monitoring project timelines and budgets.
• Organize shipping and receiving processes and handle purchasing activities.
• Schedule and coordinate meetings, as well as prepare and maintain essential documents such as invoices and inspection or test reports.
• Support customer service efforts and assist with quotations.

Qualifications

• Strong communication skills coupled with the ability to multitask and provide excellent customer service when interacting with clients and colleagues.
• Comfort and proficiency with MS Project, MS Office suite, email, calendar management, and basic spreadsheet tools.
• Detail-oriented with strong organizational abilities for prioritizing tasks and managing time effectively.
• Experience in administrative or coordination roles within a technical or industrial setting, preferably steel fabrication or service-based environments.
• Ability to work independently and collaboratively in both French and English; Spanish language skills are a plus.
• Post-secondary education in administration, business, or similar fields, or equivalent practical experience is required.