Human Resources Administrator

About the Role

This Human Resources Administrator acts as the primary contact for both ship and shore employees regarding various daily People & Culture functions. The position involves supporting HR operations through administration, coordination, documentation, and communication, as well as handling system escalations. The contract is initially for three months with a possibility of extension.

Key Responsibilities

• Serve as the first level of HR support by addressing general HR questions, benefits inquiries, interpreting employee policies, and providing business guidance.
• Collaborate with managers on disciplinary actions and performance improvement plans, ensuring accuracy and proper documentation.
• Maintain internal HR systems including processing transactions, managing positions, and opening requisitions, as well as generating reports on requisition and position statuses.
• Consult with business leaders regarding workforce changes like terminations and reporting structures, including system transaction processing.
• Prepare materials for pulse survey reviews and work with the People team on trend analysis and recommendations.
• Draft internal offer and promotion letters and maintain relevant employee records.
• Support onboarding by organizing new hire orientation and conducting follow-up check-ins.
• Partner with the People team to support strategy implementation, identify needs, and execute business initiatives.
• Conduct exit interviews and assist with employee offboarding processes.
• Perform any other duties assigned by supervisors or management.

Qualifications and Competencies

• Bachelor’s degree in human resources, industrial relations, business administration, or equivalent HR generalist experience.
• At least two years of human resources generalist experience.
• PHR or SHRM-CP certification is preferred.
• Strong ability to influence business clients and HR centers of excellence.
• Excellent verbal and written communication skills with persuasive ability.
• Critical and conceptual thinking skills to support data-driven decision making.
• Capability to perform in a fast-paced environment with a strong sense of urgency.
• Exceptional customer service skills including providing alternative solutions to inquiries.
• Maintains a high level of confidentiality at all times.
• Professional demeanor and presence.
• Proficiency with MS Office suite and HRIS systems.