Executive, Procurement

About the Role

Join the Singapore Swimming Club as a Procurement Executive, playing a key role in sourcing, vendor management, purchase order processing, and logistics coordination. Your efforts will be pivotal in ensuring timely and cost-efficient procurement of goods and services, aligning with the Club's policies and objectives for smooth operations and lasting success.

Key Responsibilities

• Source and purchase essential items offering the best value in price and quality, adhering strictly to the Club’s procurement procedures.
• Manage the processing and issuance of purchase orders for both food and non-food products.
• Support daily receiving operations of materials and supplies.
• Negotiate effectively with suppliers to secure favorable deals.
• Ensure accuracy of Purchase Requisitions, monitor approval workflows, and facilitate PO closure.
• Track daily purchase orders and confirm all deliveries are completed as scheduled.
• Create vendor profiles and maintain item records.
• Coordinate with suppliers, culinary teams, and respective business units to address delivery and operational matters.
• Organize urgent procurement when unexpected events or increased reservations occur.
• Monitor and update open purchase orders, compile reports, and maintain proper filing systems.
• Undertake additional duties as assigned periodically.

Required Qualifications and Experience

• Diploma or Degree in Supply Chain Management, Procurement, Business Administration, or related fields.
• At least 2 years of procurement experience, ideally within hospitality, clubs, food and beverage, or service-oriented sectors.
• Demonstrated expertise in managing tenders, negotiating contracts, and overseeing vendor compliance.
• Proficiency with procurement software such as Tender Board, Sesami, NorthStar, or equivalent ERP systems.
• Hands-on knowledge of stock control, inventory audits, and related procedures.
• Strong teamwork and communication skills to liaise across departments.
• Highly organized, proactive, able to juggle multiple urgent tasks effectively.
• Positive attitude with the capability to thrive under pressure and meet tight deadlines.

Why Work With Us?

Beyond a conventional role, this opportunity lets you become the pulse behind the Club’s vibrant social atmosphere. Join a supportive, creative, and collaborative environment where your enthusiasm and ideas contribute to creating memorable experiences that build community.