Executive Assistant to Chief Strategy Officer

About the Role

Our client is a mission-driven, well-funded organization dedicated to generating significant social impact through culture, strategy, and innovation. Supported by a strong leadership team and a wide network of partners, they are on an ambitious growth path. They seek an Executive Assistant with 5 to 10 years of experience who excels in dynamic, high-performance settings to provide direct support to the Chief Strategy Officer (CSO).

Primary Responsibilities

• Manage a demanding and complex executive calendar, ensuring it reinforces strategic priorities rather than simply accommodating requests.
• Deliberately design meeting schedules to safeguard time for strategic planning, leadership initiatives, and personal well-being.
• Evaluate and prioritize meeting requests, rescheduling or declining as necessary while handling adjustments across multiple time zones.
• Oversee a high-volume executive inbox by filtering, flagging critical messages, drafting replies, and monitoring follow-ups.
• Anticipate operational needs to minimize administrative workload for the CSO.
• Organize internal and external meetings, including agenda preparation, material distribution, logistics, and participant coordination.
• Monitor action items and ensure completion of key initiatives.
• Handle travel arrangements, expense reports, and daily operational tasks.
• Provide occasional personal support such as managing reservations, appointments, gifts, family logistics, and travel plans.
• Maintain strict confidentiality with sensitive information.
• Develop and nurture strong relationships with senior leaders, board members, and external collaborators.
• Exhibit sound judgment and communicate professionally while acting as a reliable liaison across teams.

Success Indicators

• Formed a trusted partnership with the CSO.
• Created a calendar system that preserves focus on strategic priorities.
• Significantly reduced inbox and administrative burdens for the executive.
• Enabled the CSO to dedicate most time to strategy development, leadership activities, recruitment, and external engagement.
• Implemented organizational systems and routines that boost efficiency and executive productivity.

Required Qualifications

• Between 5 and 10 years of experience as an Executive Assistant supporting senior-level executives, preferably in a dedicated one-on-one role.
• Proven expertise managing complex calendars with a focus on protecting executive time and priorities.
• Ability to handle confidential matters with discretion and professionalism.
• Resourceful and proactive with strong independent judgment.
• Excellent communication skills; confident to respectfully question priorities when needed.
• Highly organized and detail-focused, thriving within fast-paced, entrepreneurial environments.
• Personable, well-mannered, cooperative, and relationship-centered.
• Willingness to work remotely aligned with East Coast business hours, with occasional adjustments for Central Time as needed.