Document Controller

About HMH

HMH is a global provider of drilling solutions, supplying equipment and services focused on safety, efficiency, and performance. The company works across land and offshore operations and is also growing its capability in subsea mining, geothermal, onshore and offshore construction, and offshore wind. With offices in 16 countries across five continents, HMH has a broad international footprint.

HMH also develops automation and digital solutions for drilling customers to help improve efficiency and reduce environmental impact. Backed by a strong engineering team, the business continues to explore opportunities in new industries and seeks people who can contribute with fresh thinking and creativity.

Why join HMH

The company offers opportunities for growth, professional development, competitive compensation and benefits, and a casual, inclusive workplace built on mutual respect. You will be part of a knowledgeable global team that works together to succeed.

Role summary

This position is part of the business support team and is expected to build capability through formal training and on-the-job experience.

Document Control and Quality Documentation

• Handle document control activities such as compiling, checking, maintaining, and distributing project databooks and quality documentation packs.
• Prepare, revise, and manage certificates of conformance, material certificates, inspection reports, and other quality records.
• Maintain accurate versioning, filing, retrieval, and archiving of controlled documents in line with company and customer requirements.
• Keep records organised and easily accessible to support traceability and compliance.

Project Administration and Coordination

• Assist with project execution administration, including preparing and maintaining job packs.
• Locate engineering drawings, technical specifications, and related project files from internal systems.
• Load and administer project documents on supplier portals while meeting accuracy, completeness, and submission rules.
• Work with internal teams to help keep documentation moving and support project deadlines.

Office Administration and Financial Processing

• Support indirect purchase order administration, including creating, tracking, and processing supplier invoices promptly.
• Coordinate with Finance, Procurement, and Goods/Services Receiving teams to fix invoice issues and help with payment workflows.
• Keep complete records of purchases, spending, and supporting paperwork.

Quality Assurance Administration

• Assist the Quality Assurance team by maintaining Quality Management System documentation.
• Help review, update, distribute, and archive procedures, work instructions, forms, and quality records.
• Make sure documentation stays up to date, compliant, and aligned with internal standards.

Requirements

Applicants should hold a diploma and bring at least 2 years of relevant experience. The role also calls for familiarity with engineering drawings, reports, and databooks, along with strong proficiency in office applications. SAP knowledge is considered a strong advantage. Candidates should be able to carry out routine tasks reliably and communicate clearly when exchanging straightforward information.