Administrative Specialist

Overview

The Administrative Specialist will oversee routine administrative and HR functions, ensuring smooth operational processes and compliance with company policies and Saudi labor laws.

Key Responsibilities

• Handle daily administrative and human resource operations efficiently.
• Produce and verify monthly timesheets based on attendance records.
• Liaise with different departments to guarantee accurate attendance data.
• Examine monthly overtime hours recorded in the system and report any inconsistencies.
• Manage immigration-related tasks including visas, work permits, renewals, extensions, cancellations by coordinating with external vendors.
• Execute transactions using platforms like Qiwa, Muqeem, and Ajeer.
• Oversee employment contract management and maintain confidentiality of HR documentation.
• Organize travel arrangements such as flight bookings and itinerary planning.
• Prepare various HR and administrative documents, including reports, letters, and formal correspondence.
• Maintain updated employee files and ensure documentation accuracy.
• Collaborate with internal teams to support daily workflow.
• Ensure adherence to company policies and Saudi labor regulations.

Qualifications

• Diploma or bachelor's degree in human resources or a related discipline.
• Experience level ranging from no prior experience to two years.
• Competent skills in Microsoft Excel.

Skills & Competencies

• Exceptional attention to detail and precision.
• Strong time management skills with ability to meet deadlines.
• Good communication and interpersonal abilities.