Talent Acquisition Operations Specialist

Position Summary

Modern Family Law, a boutique firm specialized in Family Law, seeks a compassionate and detail-driven Talent Acquisition Operations Specialist to join its remote team. The firm values a family-centered culture, offering competitive compensation and diverse benefits.

Key Responsibilities

• Coordinate the entire interview process from recruiter phone screening through final interviews, managing scheduling and candidate communications.
• Prepare, revise, and distribute employment offer letters and coordinate pre-employment activities like background checks and HR transitions.
• Create, update, post, and close job requisitions while maintaining recruiting documentation, templates, and resources.
• Ensure accurate and current candidate data and recruiting activities within the Applicant Tracking System (ATS).
• Support recruiters and hiring managers throughout recruiting stages and assist with recruiting projects and process enhancements.
• Maintain ATS data integrity by auditing records, updating workflows, and assisting with reporting and system improvements.
• Conduct talent market research for family law attorneys via legal directories, bar associations, CLE events, and other professional sources in collaboration with the Talent Acquisition Director.
• Develop and maintain recruiting playbooks, SOPs, and implement new recruiting tools and programs to enhance efficiency and candidate experience.
• Reduce recruiter administrative workload enabling them to focus on sourcing and relationship building with legal professionals.

Success Milestones Within First 90 Days

• Establish strong relationships with recruiters, hiring managers, human resources, and other key stakeholders.
• Manage interview scheduling, offer administration, background checks, and onboarding processes accurately and promptly.
• Maintain precise ATS data and provide dependable recruiting reports.
• Maintain consistent candidate communication to improve offer acceptance rates and onboarding completion.
• Collaborate on talent research resources to support proactive attorney recruitment efforts.

Candidate Requirements

• Remote work capability with reliable internet and efficient home workstation during business hours.
• 2 to 4 years of experience supporting Talent Acquisition, Recruiting Operations, Human Resources, or recruitment coordination.
• Familiarity and experience working with Applicant Tracking Systems.
• Proficiency in Microsoft Word, Excel, PowerPoint, Adobe, and Zoom platforms.
• Strong organizational skills, exceptional time management, and excellent written and verbal communication abilities.
• Attention to detail and accuracy, with ability to manage multiple priorities in a dynamic environment.
• Preferably experienced in recruiting within professional services or legal fields.
• Experience with LinkedIn Recruiter and online research preferred.
• Knowledge of legal directories and bar associations is an advantage.

Skills and Competencies

• Professional communication across all organizational levels including management and staff.
• Proactive, self-motivated with understanding of broader operational contexts.
• Detail-oriented, reliable, and quick to adopt new technologies.
• Exceptional customer service focus and ability to prioritize under minimal supervision.
• Flexibility to adapt swiftly to changing priorities and work demands.
• Ability to handle pressure and meet tight deadlines.
• Capability to work prolonged periods using computers and communication devices.
• Willingness to work occasional evenings and weekends to fulfill business needs.
• Physical ability to stand, sit, bend, and lift moderate weights as required.

Additional Information

All candidates must comply with ADA accommodations as needed by notifying the Director of People & Culture. Compensation for this role ranges from $65,000 to $77,000 annually in California, adjusted based on experience, location, and job-related factors as legally permissible.