Project Coordinator - Facilities

About EllisDon and Our Commitment

At EllisDon, we understand the fast-paced evolution of the construction industry and aim to lead through innovation. Our core principles empower our teams to develop exceptional careers and craft inventive solutions for complex challenges across various project phases including pre-construction, construction, and post-construction. We embrace diversity and celebrate the unique perspectives our varied workforce brings daily.

Our dedication extends to fostering an inclusive environment where all employees feel valued and authentic. EllisDon’s mission supports individuals in reaching their highest potential, creating meaningful career opportunities, and positively contributing to our communities. For insight into our impact, please review our latest Impact Report showcasing our efforts in environmental stewardship, inclusive diversity, indigenous relations, and health and safety.

Role Overview

We are seeking a Project Coordinator focused on facilities to assist Project Managers with coordinating maintenance and capital improvement projects. This role will encompass both administrative duties and operational assistance necessary for successful project execution.

Key Responsibilities

• Collaborate closely with Project Managers to oversee facility maintenance and capital projects, supporting various administrative and operational tasks.
• Assist in procurement processes including vendor coordination and help track project costs and maintenance budgets.
• Monitor and update project schedules ensuring timely delivery of facility-related work.
• Maintain comprehensive project documentation such as shop drawings, requests for information, change notices, and as-built records.
• Communicate effectively with internal stakeholders, contractors, consultants, building occupants, and maintenance staff.
• Support site inspections, quality control activities, and track maintenance and repair progress.
• Provide clarifications on drawings, specifications, and maintenance instructions to contractors and service providers.
• Identify and resolve conflicts involving building systems across structural, architectural, mechanical, and electrical disciplines in coordination with consultants and vendors.
• Ensure all facility projects comply with legal building codes, safety regulations, and organizational standards.
• Keep detailed records of ongoing and completed work, assisting in the preparation of project reports and performance metrics.

Qualifications and Ideal Candidate Profile

• Possession of an engineering diploma in Civil, Construction, Mechanical, or Electrical disciplines, or equivalent project coordination experience.
• Experience in managing subcontractor coordination and procurement is advantageous.
• Familiarity with project management software and strong proficiency in Microsoft Excel.
• Ability to collaborate effectively within a team environment to achieve project completion goals.

Compensation and Culture

The salary for this position ranges from $60,000 to $70,000 annually. EllisDon offers ongoing professional development, growth potential, and a competitive compensation package within an inclusive, diverse workplace that respects individuality.

We take pride in our equal opportunity policy, welcoming applicants regardless of age, culture, gender identity, sexual orientation, ethnicity, disability status, veteran status, religion, political views, family status, education background, or socioeconomic status. Our core values stress integrity, mutual respect, and accountability to foster a supportive community for all employees.

Applicants requiring accommodations during the recruitment process are encouraged to request them. EllisDon uses AI-based tools to assist with applicant screening and assessment to ensure a fair and consistent hiring process.